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Lettings Coordinator - North West London

GKR International
Posted 2 days ago, valid for 17 days
Location

Northwood, Greater London HA6 2AF

Salary

£20,000 - £24,000 per annum

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Contract type

Full Time

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

Sonic Summary

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  • A family-owned private real estate group in North West London is seeking an experienced Lettings Coordinator.
  • The ideal candidate should have 2-3 years of experience in property administration or lettings coordination, preferably in a boutique agency.
  • The role involves managing pre-tenancy administration and providing support for a portfolio of 200-230 rental properties.
  • The salary for this full-time, permanent position ranges from £30,000 to £33,000, depending on experience.
  • Working hours are Monday to Friday, from 9:00 am to 5:30 pm.

Lettings Coordinator - North West London

Our client, a successful and family-owned private real estate group in North West London, is known for developing and managing their own properties and for their dynamic residential projects across popular commuter areas in East London.

They are currently seeking an experienced Lettings Coordinator to join their dedicated team. The ideal candidate will bring 2-3 years of experience in a similar property administration or lettings coordination role, ideally within a boutique, independent agency. This position reports directly to the company’s Co-Founders and will handle all aspects of pre-tenancy administration.

Position Details:
  • Salary: £30,000 - £33,000 depending on experience
  • Working Hours: Monday - Friday, 9:00 am - 5:30 pm
  • Contract: Full Time, Permanent
Key Responsibilities:
  • Provide comprehensive administrative support for a growing portfolio of 200-230 rental properties.
  • Manage pre-tenancy administration for new lettings and renewals, ensuring all is completed promptly.
  • Coordinate with tenants, maintenance teams, contractors, and external estate agents to ensure properties meet quality and compliance standards.
  • Oversee the setup and compliance of tenancy documentation before tenancy start dates.
  • Assist the lettings team throughout various stages of the lettings process.
  • Update Trello for ongoing lettings tasks and manage tenancy records in the Alto database.
  • Prepare tenancy agreements via DocuSign and manage tenancy deposit registrations.
  • Track furniture stock levels, send furniture requirements, and organize pre-tenancy works.
  • Conduct tenant referencing, monitor move-in payments, and address tenant queries by phone and email.
  • Arrange and monitor certificates and inspections (EPCs, Gas Safety, EICRs).
  • Schedule inventory check-ins and check-outs and maintain accurate spreadsheets and records.
  • Handle invoice tracking, franking mail, and generating management reports.
  • Order office supplies and keep the office well-stocked.
  • Assist with website updates and coordinate property access for viewings and inspections.
  • Address utility-related queries and manage other miscellaneous administrative duties.
Skills and Experience:
  • 2-3 years of experience in property administration or a similar role.
  • Strong understanding of the lettings process and pre-tenancy requirements.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office, especially Excel.
  • Self-motivated, proactive, and comfortable working both independently and in a close-knit team.
  • Experience with property CRM systems like Alto, LetMC, or Reapit.
  • Highly organised with a keen attention to detail.
  • A strong desire to grow and develop within the real estate industry.
To apply, please submit your application through this advertisement or contact Anu Deb, Director at GKR International, for more information.

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In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.