Administrator

About Us:We are a dynamic and innovative architectural firm known for creating inspiring, functional spaces that transform communities. Our team thrives on collaboration, creativity, and excellence, delivering projects that make a lasting impact. To support our growing practice, we are seeking a dedicated and organized Administrator to join our team.

Role Overview:As an Administrator, you will play a pivotal role in ensuring the smooth day-to-day operations of our office. You will be the first point of contact for clients and visitors, support project teams with administrative tasks, and maintain the efficiency of our workplace. This is an exciting opportunity to join a vibrant environment where your contributions directly support our creative endeavors.

Key Responsibilities:

• Manage daily office operations, including scheduling meetings, handling correspondence, and maintaining office supplies.
• Serve as the first point of contact for clients, contractors, and visitors, providing excellent customer service.
• Assist project teams with document preparation, data entry, and filing, ensuring accuracy and confidentiality.
• Organize and coordinate events, team meetings, and training sessions.
• Facilities management knowledge.
• Maintain and update internal systems, such as project tracking tools and contact databases.
• Liaise with external vendors and service providers, ensuring timely delivery and adherence to contracts.
• Support HR and finance functions, including timesheet tracking, invoicing, and expense reports.

Skills and Qualifications:

• Proven experience in an administrative role / previosu office experinece.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management software.
• High level of attention to detail and accuracy.
• Professional demeanor with a positive, proactive attitude.
• Ability to work collaboratively in a creative, fast-paced environment.

What We Offer:

• A supportive and inclusive work culture.
• Opportunities for professional development and growth.
• A creative and inspiring office environment.
• Competitive salary and benefits package.