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Office Facilities Assistant
Full-Time - Monday to Friday 8.30am- 5.15pm
Could be part time for the right person - would need to be office based 5 days per week
Norwich city centre
My wonderful and professional client based in the centre of Norwich are looking for an Office Facilities Assistant for this varied role.
You will support the smooth operation and maintenance of the office environment. This role involves assisting with day-to-day facilities operations, ensuring compliance with health and safety regulations, and providing a safe, efficient, and pleasant working environment for all staff and visitors.
Key Responsibilities:
- Assist with and arrange for the maintenance and repair of office facilities, including HVAC, plumbing, electrical systems, building alarms, and office equipment.
- Handle faulty equipment and furniture, liaising with suppliers for disposal, shredding, and recycling.
- Organise routine inspection and servicing of office equipment such as alarms, heating, and air conditioning.
- Perform basic maintenance tasks (e.g., changing lights, adjusting radiators, assembling furniture).
- Provide cover/support for reception and archiving when required.
- Assist with external grounds maintenance, including car park and building frontage.
- Implement and monitor health and safety policies and procedures.
- Arrange and set up new workstations for movers and joiners plus undertake workstation assessments.
- With support of the Head of Finance, maintain contracts and service agreements with suppliers and contractors.
- Conduct regular emergency drills and training for staff.
- Ensure all emergency equipment is regularly inspected and maintained.
- General Administration tasks.
Qualifications and Prior Experience:
- Administration or facilities experience
- Basic knowledge of health & Safety regulations
- Strong communication and interpersonal skills.
- Ability to manage budgets and control costs.
- Proficiency in facilities management software and tools would be an advantage
Could this be you?:-
- Dynamic and enthusiastic.
- Passionate about providing a high-level service.
- Good with IT
- Detail-oriented with a proactive approach to assessing risk and solving problems.
- High level of integrity and professionalism.
- Enjoy a varied role of office and manual tasks.
If you have the above then please email your CV today and I look forward to hearing from you!
