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- To act as first point of contact for clients (current and potential) and colleagues and have the knowledge and expertise to know which issues and queries need to be referred to the CEO.
- To control and manage the CEO’s diary, anticipating and prioritising as appropriate.
- Ensure that the CEO has all the necessary information and documentation for scheduled meetings.
- Ensure that action points from meetings are diarised and actioned accordingly as a Personal assistant.
- Ensure potential new clients are checked on the PROMS system at the first available opportunity.
- Construct appropriate post meeting letter for issue to clients from CEO notes.
- Meet & Greet CEO’s clients’ when meetings are held onsite. Ensure welcome screen is displayed in reception and guests sign in to the Visitors Book.
- Give any Letters of Authority bought back from client meetings to relevant Admin who co-ordinate the Letters of Authority system as a personal assistant.
- Proven experience as a Personal Assistant, Executive Assistant, or similar role.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to handle multiple tasks simultaneously and work under pressure.
- High degree of professionalism, integrity, and discretion.
- Financial Administration is desirable as a Personal Assistant.
