Conveyancing Legal Secretary

We are working with a well-established legal firm looking for an experienced Residential Legal Secretary/Administrator to join their team. This role offers a fantastic opportunity to support a busy conveyancing department, ensuring smooth and efficient case progression.

To be considered for the role, you’ll require the following essentials:

• Previous experience in a legal secretarial or administrative role, ideally within residential conveyancing
• Strong organisational skills and attention to detail
• Confident communicator, both written and verbal, with excellent client service skills
• Ability to manage a busy workload and work efficiently under pressure
• Proficiency in case management systems and Microsoft Office

Within this position, you’ll also be:

• Opening and managing legal matters within the case management system, ensuring accuracy and compliance
• Issuing client documents via the firm's online platform and processing returned onboarding paperwork
• Keeping case files up to date, including maintaining matter agendas and updating key milestones
• Obtaining Land Registry documents and preparing draft contract packs
• Diary management, including tracking key deadlines and following up on outstanding matters
• Handling telephone enquiries, providing updates to clients, estate agents, and solicitors
• Preparing and issuing client quotes and maintaining records
• Ordering leasehold and freehold management packs, as well as redemption statements
• Liaising with third parties such as banks, managing agents, and HMRC on behalf of the firm
• Assisting with financial processes, including preparing receipts, payments, and client bills
• Supporting post-completion formalities, including Land Registry applications and file closures
• Carrying out general administrative tasks such as scanning, printing, and document preparation
• Managing emails efficiently and assisting with archiving when required
• Providing ad hoc support to the wider team, including file openings and accounts processes

Salary & Working Hours

Salary is up to £ 25,000 DOE

Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support.

Talk Staff Recruitment act as an Recruitment Business in relation to this vacancy.

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