Part Time Office Manager

Part Time Office Manager

20 hours per week, flexible

NG5, office based

£15.00 - £17.50 per hour (£15,600 - £18,200 per annum) experience dependant

The Office Manager will manage financial processes, oversee personnel administration and ensure compliance with health and safety regulations. This role involves maintaining accurate financial records, coordinating staff-related tasks and supporting operational efficiency.

Key Responsibilities:

• Financial Management:
• Oversee account reconciliation and manage staff expenses.
• Prepare and process invoices and payments.
• Maintain accurate records of banking transactions and payroll.
• Manage petty cash and ensure timely financial reporting.
• Administration:
• Maintain Xero accounting software, including timesheets, expense records and projects.
• Manage office supplies and coordinate stationery and cleaning supplies.
• Organise staff meetings and prepare relevant documentation.
• Health and Safety:
• Conduct regular checks of office health and safety protocols.
• Ensure compliance with ISO standards and perform necessary audits.
• Coordinate fire safety tests and emergency preparedness drills.
• Oversee PPE management and ensure staff training compliance.
• Personnel Management:
• Assist in recruitment and onboarding processes for new staff.
• Maintain up-to-date employee records and prepare staff reviews.
• Manage apprenticeship programme
• Manage holiday and sickness records, ensuring compliance with policies.
• Compliance and Reporting:
• Prepare necessary documentation for annual audits and compliance checks.
• Liaise with external accountants and regulatory bodies as required.
• Review and update insurance policies and equipment valuations.

Qualifications:

• Strong experience in both finance and administration is essential.
• Familiarity with Xero or similar accounting software.
• Excellent organisational skills and attention to detail.
• Strong communication skills and ability to work collaboratively.