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Primary Responsibilities and Duties:
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Department Management:
- Oversee the daily operations of the Buying department.
- Lead, mentor, and develop a team of 8 buyers to ensure high performance and professional growth.
- Establish departmental goals and strategies aligned with company objectives.
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Sourcing and Procurement:
- Identify and source new products to meet market demands and expand the product range.
- Conduct thorough market research to stay updated with industry trends and identify potential suppliers.
- Evaluate and select suppliers based on quality, cost, reliability, and delivery performance.
- Build and maintain strong relationships with new and existing suppliers to ensure a reliable supply chain.
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Contract Review and Negotiation:
- Review, negotiate, and manage contract terms to secure the best possible conditions for the company.
- Ensure all agreements comply with legal and company standards.
- Regularly assess supplier contracts to ensure adherence to agreed terms and conditions.
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Inventory Management:
- Develop and implement an inventory management strategy to improve stock accuracy and turnover.
- Monitor inventory levels to prevent stockouts and excess inventory.
- Coordinate with warehouse and logistics teams to ensure timely and efficient stock handling.
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Cost and Quality Control:
- Ensure cost-effectiveness, quality, reliability, and timely delivery of sourced products.
- Conduct regular supplier performance evaluations and take corrective actions when necessary.
- Implement cost-saving measures while maintaining product quality and supplier relationships.
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Process Improvement:
- Identify and implement improvements in procurement processes and procedures.
- Develop and monitor departmental KPIs to measure and enhance performance.
- Introduce new systems and practices to increase efficiency and effectiveness in the buying process.
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Strategic Initiatives:
- Drive strategic cost savings, improve on-time delivery, reduce lead times, and enhance inventory control.
- Align purchasing strategies with overall business goals and collaborate with senior management.
- Participate in cross-functional projects to support business growth and operational excellence.
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Confidentiality and Reporting:
- Maintain company confidentiality at all times.
- Generate ad-hoc reports as required by the Director.
- Report any security breaches or dishonest acts by staff, visitors, or the public to senior personnel.
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Supplier Relations:
- Negotiate ongoing optimal terms with new and existing suppliers.
- Manage the purchase of products, capital, and non-capital lines based on store replenishment needs or sales forecasts.
- Expedite orders and ensure timely delivery.
- Optimize stock turnover by ensuring frequent and adequate ordering, and by liaising with suppliers to provide product sales forecasts.
- Monitor product failure rates and negotiate resolutions with suppliers.
- Collaborate with suppliers to secure contributions to marketing efforts as needed.
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Travel and Housekeeping:
- Occasional travel and overnight stays will be required.
- Maintain good housekeeping practices in all areas of responsibility.
BBBH32537
