'Recruiting for your future success’

Project & Facilities Administrator

Our client is a leader provider of business support and finance in the region, who help to create jobs and grow the local economy.

They are now looking to add a Project & Facilities Administrator to their team, whowill contribute to delivery of Essex-based business support projects and business centre facilities management.

The successful candidate will be supporting colleagues to conduct day-to-day operations, reporting, services administration and coordination.

Duties (include but are not limited to)

Business Support:

To support the coordination of delivery related to Essex business support programmes.
To promote Essex business support programmes
To help with initial enquiry handling where required
To support the set-up and management of events
To provide administrative support in monitoring attainment of project outcomes/outputs
To maintain accurate and up to date records including regular and timely updating of CRM
To extract reports as and when required
To monitor and evaluate services, liaising with clients to obtain supporting evidence as required
To act as administrative support for business support activities in Essex
To support continual process and service improvement
To undertake such other tasks as considered appropriate by your Line Manager, Directors or Chief Executive

Facilities Management:

General Business Centre processes including reception, preparation of invoices and general call handling
Support the Centre Manager with:

- Set-up and closure of units- Ensuring units are ready to show at all times- Monitoring repairs and maintenance of the building- Managing meeting room bookings including preparation of rooms and refreshments- Support marketing of the Centre through newsletters, social media, tenant events, etc.

To undertake such other tasks as considered appropriate by your Line Manager, Centre Manager, Directors or Chief Executive

Person Specification

Experience of Microsoft software, specifically Word, Excel and PowerPoint
Customer Service skills essential
Experience of CRM and Content Management Systems
The ability to work as part of a team within an office environment, but also self-motivated to work alone
Ability to work with a range of people including the general public, partners and public sector colleagues
Ability to work to deadlines, with good time management and efficient work patterns
Ability to assimilate new information readily and to apply it practically
Flexibility to meet changing business needs.

Driving Licence required: Yes`

LIGHTHOUSE PERSONNEL LTD ARE A RECRUITMENT AGENCY WORKING ON BEHALF OF A CLIENT.

PLEASE NOTE WE RECEIVE A LARGE NUMBER OF APPLICATIONS PER VACANCY AND UNFORTUNATELY CANNOT RESPOND TO ALL APPLICANTS. THEREFORE, IF YOU HAVE NOT HEARD FROM US WITHIN A MONTH FROM APPLICATION DATE, IT IS LIKELY THAT YOU HAVE BEEN UNSUCCESSFUL.

If you have been successful, we will contact you by the phone and begin taking you through our step by step recruitment process, doing our utmost to ensure the role is right for you, ascertaining your suitability in the process. This process will all be explained on initial contact.

Project & Facilities Administrator

Facilities Assistant

Project Manager

Business Project Manager