Customer Experience Assistant Receptionist

We are excited to be recruiting a full time Customer Experience Assistant to join our fantastic team at Grassroots, Oxford.

Put down roots at Oxford’s most exciting workspace for science and technology innovators. This is an amazing opportunity to join us and make the role your own! You will welcome everyone to the Centre. This role will report directly to the Community Manager. The Customer Experience Assistant is the person who makes the difference. Our customers are busy entrepreneurs, building their own businesses, so should expect from us great service and a warm welcome.

Oxford Innovation Space’s Innovation Centres division operates a network of centres that provide flexible office, workshop and laboratory space and business support services to companies throughout the UK. We now manage over thirty centres across the UK for a variety of public and private sector clients, providing space and support to nearly 1000 exciting, innovative and growing companies.

That’s why we are looking for someone who can convey energy to our customers; a sparkling, enthusiastic and proactive person who feels part of the centre community and is willing to go the extra mile. Happy working in a team or on your own you’ll show pride in your work, making sure the innovation centre always looks the part and always looking for something new to challenge you.

What will you do?

There’ll be plenty of variety so you’ll never feel bored, here are the main responsibilities you will have:

• Be the first and last point of contact for our customers and their guests
• Welcome all our customers, visitors and meeting room guests with an authentic enthusiasm and smile in a friendly, professional natural manner
• Manage keys and passes (activation/ deactivation) for customers
• Handle all daily incoming and outgoing mail for customers
• Answer all incoming questions and requests via phone, email or at reception
• Booking and recording all requests for meeting rooms and events, arranging refreshments and other support needed
• Support the Community Manager with event planning and hosting
• Monitor the meeting room agenda and act as a host for our coffee morning and external events
• Keep our social media feeds and pages such as Twitter, Facebook and LinkedIn up to date with all the exciting news from OI, the centre customers and events we are hosting, engage and build relationships online
• Make sure the Grassroots website is up to date with all the latest news and views
• Ensuring all centre equipment is in good working order – including for example coffee machines, printers, photocopiers and AV
• Maintaining and monitoring of useful consumables and stationery, so we never run out of toilet roll, paper, coffee and paperclips
• Record any chargeable ad hoc services customers or their guests need
• Support our customers with tasks varying from arranging a courier, using the coffee machine, print jobs, ordering office supplies or even booking a restaurant for that important meeting
• Maintaining tidiness of the community and Reception areas in the centre
• Keep all the fridges in the reception and meeting rooms are fully stocked with water and coffee machines are fully supplied.
• Able to be responsible for the opening and closing procedures of the centre.
• Prepare the mail documents for the virtual membership.
• Be confident in performing tours for prospective coworking memberships.
• Support customers with local area knowledge – restaurants, bars, events etc…
• Act as back up for the Assistant Centre Manager and Community Manager for all kinds of administrative tasks
• Help us with your ideas on how we can keep improving our services

 What are you like?

• Pro-active
• Great IT skill with experience of using a range of technology
• Conscientious and efficient with an eye for detail and pride in their work
• Great as part of a team as well as working on their own when the need arises
• Flexible – willing to do what it takes to make the centre a success 
• A confident and enthusiastic person able to mix with all types of people and to provide a friendly, natural professional public image

What’s in it for you?

• Salary of £24,355.50 per annum, £12.49 per hour
• 25 days’ holiday plus Bank Holidays
• Flexible benefits package comprising:
  • Contributory pension
  • Ability to increase or decrease amount of annual leave
  • Ability to increase or decrease amount of life assurance cover
  • Private medical and dental insurance and health screening
  • Bicycle purchase
  • Charitable Giving
• Friendly, informal and flexible working environment - so you can make the most of your home and your work life

We’ve also got access to a whole load of discounts so you can save money on high street favourites and holiday providers.

We want you to have chances to progress to Assistant Centre Manager and so we will support you in learning new skills and taking the next steps in your career.

If you think you could be a great member of team and would like an exciting opportunity in return, then this is the role you have been looking for – click ‘apply’ today to become our new Customer Experience Assistant or to find out more information about the role. We would love to hear from you!

We are an equal opportunities employer and welcome applications from all backgrounds.

We reserve the right to close the vacancy once we have received sufficient applications, so we would advise you to submit your application as early as possible to prevent disappointment.