Executive Assistant

• Salary Range: £28,000 - £34,000 per annum
• Location: Oxford
• Job Type: Full-time, 12 Month Fixed Term Contract
• Working Hours: 36.5 hours per week with hybrid working options available

We are seeking an experienced Executive Assistant for a maternity cover contract to provide comprehensive support to a C-suite individual. The ideal candidate will have a proven track record in managing complex diary arrangements, minute taking, and handling confidential information with discretion.

• Communicate effectively with internal and external stakeholders, maintaining confidentiality.
• Manage complex diary arrangements, including travel time, remote meetings, and different work locations.
• Organise correspondence, prioritise items of business, and initiate correspondence as instructed.
• Provide full support in daily activities, ensuring deadlines are met.
• Suggest, develop, and implement systems to increase administrative efficiency.
• Organise meetings, including booking venues, arranging catering and AV requirements, sending invitations, and taking minutes.
• Coordinate travel arrangements, including flights, accommodation, and meeting setups.
• Maintain comprehensive records, including filing documents and typing up notes, action points, and minutes.
• Liaise with a diverse range of individuals, from scientists to senior international figures.
• Field telephone calls and emails, and handle incoming enquiries.
• Meet and cater to the needs of internal and external visitors.
• Collate and format agendas, reports, and slides.
• Troubleshoot and solve IT problems, supporting the Deputy Divisional Registrar’s IT needs.
• Work collaboratively within a team of administrators, providing cover and support as needed.

• Experience in an Executive Assistant role, preferably within a similar environment.
• Proficiency in minute taking and managing confidential information.
• Strong organisational skills with the ability to manage complex diary arrangements.
• Excellent communication skills and the ability to liaise with a wide range of stakeholders.
• Proactive in improving administrative processes and systems.
• Competent in IT with the ability to troubleshoot and solve problems.
• Ability to work effectively both independently and as part of a team.

• Hybrid working options 
• Opportunity to work in a dynamic and supportive environment.
• Access to training and development activities to enhance your skills.

To apply for the Executive Assistant position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role