Our client, a world renowned educational establishment are seeking an EA to join their busy team.

Supporting the Dean, this busy role will have the following responsibilities:

EA Support and Office Administration

Provide comprehensive and efficient administrative support to the Dean in all aspects of her work, in order to facilitate the smooth and effective performance of her role, and devising and implementing office administrative systems and procedures and proactively improving these where necessary
Management of various email accounts.
Draft correspondence and manage the Dean’s diary, highlighting pressing strategic issues.
Draft original, and sometimes sensitive, correspondence for external audiences on behalf of the Dean.
Maintain the Dean’s electronic diary, including organising internal and external meetings and international travel.
Coordinate, organise and support meetings held by the Dean including making room/refreshment bookings and greeting visitors.
Make appropriate travel arrangements, booking hotels and restaurants and other events, both domestically and overseas.
Provide line management of a small team of support staff, operating to facilitate the Dean’s meetings, events and receptions.

Communication

Communicate effectively and professionally with senior colleagues and the wider community, on behalf of the Dean, recognising the often highly confidential nature of correspondence, and ensuring that enquiries are dealt with promptly.
Responding both verbally and in writing to a range of issues on behalf of the Dean, drafting original and sometime sensitive correspondence for external audiences.
Research and prepare reports or briefing papers.
Prepare Agendas, drafting and circulating Minutes, creating presentations and other key documentation for meetings.

Events

The Executive Assistant will assist with managing prestigious and high-profile events.
Events will involve creating and managing invitations lists, sending invitations and manging the responses, organising event logistics such as catering, IT and table/seating plans, along with overseeing the events as they happen.

Student Co-ordination

Person Specification

Essential

Experience of successfully managing the busy office of a senior member of staff, preferably (but not necessarily) in a university and/or charitable or ecclesiastical organisation.
Demonstrable experience of complex diary management, managing competing demands and able to prioritise requests.
Excellent written communication skills, able to draft correspondence (letters, reports etc.) which is well structured, clear and tailored to the audience.
Excellent verbal communication skills and the ability to deal tactfully and effectively with a wide variety of members including academic staff office-based staff, students as well as members of the public.
Ability to communicate effectively with a wide range of different colleagues including senior clergy.
Good judgement and the ability to deal appropriately with confidential information, including tactfully handling sensitive situations.
Excellent organisational skills, with the ability to effectively prioritise and plan ahead, whilst maintaining a meticulous attention to detail.
Experience of making complex travel arrangements and associated bookings.
Ability to handle sensitive information and confidential matters with discretion and initiative
A flexible approach to workload and hours of work, with a co-operative and collaborative attitude.
Experience of managing people, or an aptitude for this with a willingness to learn
Good IT skills (Microsoft Office, Excel, email etc.) and the capacity to pick up new systems quickly.

Desirable

In return our client offers a generous salary and excellent benefits package.

PLEASE NOTE- This role is offered on a FTC 3 month contract, after successful completion of this FTC, you will be taken on permanently.

Executive Assistant (Temp to perm)