Back to search
This is a super exciting opportunity for an administrative professional to join a well-established and well-respected organisation.
As a Sales Administrator & Office Coordinator, you will provide administrative support the Sales and Planning teams, whilst also making day-to-day contact with clients, matching buyers to properties and booking viewings, along with supporting the Head of Office in coordinating general office matters.
Client Details
My client, who are based near Central Oxford with free parking on site, are looking to recruit a passionate Sales Administrator & Office Coordinator to join their fun, vibrant and friendly team.They specialise within the property and estate agency industry, being one of the leading organisations of their kind who aim to give their customer's the best service possible. They pride themselves in their fun company culture and great career progression opportunities!
Description
Key responsibilities of the Sales Administrator & Office Coordinator include:
- Registration of new buyers.
- Preparation of different property brochures.
- Liaise with marketing internally to advertise locally and with nearby offices.
- Management of the companies compliance systems and anti-money laundering processes.
- Management of the invoicing process for the Sales and Planning teams.
- Assist with invoicing and debt collection ensuring that invoices are paid efficiently.
- Liaising with potential buyers and arranging viewings/managing diaries.
- Maintaining client files and databases.
- If required, establish and maintain trusted relationships with clients to facilitate and accelerate the on-boarding processes.
- General administrative duties as required by the teams and coordinating office tasks, including arranging events and marketing, and supporting Head of Office with day-to-day management of office.
Profile
The successful Sales Administrator & Office Coordinator will:
- Have extremely strong administrative skills, experience and knowledge
- Have a strong understanding for compliance
- Prior experience of interpreting policies and procedures associated with AML regulations
- Excellent IT skills (Word, Excel, MS Outlook) and experience of using KYC systems or similar
- Previous experience/a genuine interest for working in real estate/estate agency environment is highly desirable
- The ability to prioritise and co-ordinate tasks efficiently
- Ability to establish and maintain effective working relationships with colleagues at all levels
- Maintain a positive attitude towards routine tasks
- Accurate and exceptional attention to detail
- Be a team player with the ability to also work independently
- Solid organisational and communication skills, both verbal and written
- Work well under pressure and in fast-paced environments
- Willingness to learn and be proactive
- Excellent telephone manner
Job Offer
Benefits include:
- 25 days annual leave plus public holidays (with the ability to buy/sell)
- Annual company bonus
- Health screening and well-being support
- Gym discounts
- Volunteering opportunities
- Cycle to work scheme
- Eye care voucher
- Travel & retail discounts
- Travel insurance
- Concierge services
- Great company culture and social events (including sports teams, charity events, art pass)
- Free parking onsite
- Working for an expanding company with great career progression opportunities
- Company pension contribution
- Life assurance
- Group income protection
- Access to many other excellent perks and benefits such as kids pass, golf cards and season ticket loans!
