Part-time Events & Catering Coordinator

Position; Part-time Events & Catering Coordinator

Location; Oxford

Salary; 15,253 - 17,237 per annum

Our client in the City Centre of Oxford is looking for a Part-time Events & Catering Coordinator on a fixed term contract (1 year mat cover).

The hours are Monday to Friday, 20 hours perk week (can be flexible on timings for example 9am - 1pm).

Main responsibilities;

• Provide administrative support for the Kitchen and Front of House teams; printing menus, signage, responding to emails and carrying out administrative projects and arrangements as required.
• Assist in administration required for internal and external events, including conferences, alumni events, and academic ceremonies.
• Carry out show rounds of the facilities and have detailed information to hand to answer questions.
• Produce marketing material for the college catering and events Instagram account.
• Handle enquiries and room bookings for College spaces.
• Add monthly internal and external charges to the invoicing tracker for events and catering.
• Work collaboratively with the Catering team, ensuring the effective communication of all details relating to events involving hospitality.
• Liaise with relevant departments over bookings, timings, diets plans, IT, AV and all other details of events to ensure a smooth delivery.
• Process enquiries (external and Internal). To prepare quotations for events, follow up to the point of confirmation, billing and feedback.
• Assist in producing and maintaining of sources of information on the website/intranet and in publications.
• Supporting the Head Chef and Food and Beverage Manager with the admin associated with stock taking of the college kitchen, pantry, wine cellar and bar. This includes ensuring the stock spreadsheets are kept up to date and all stock movement is accounted for.
• Customer focussed approach to all events and conferences, including initial response to any queries

Experience / Qualifications;

• Sound administrative and organisational experience, particularly within conferences and events is preferable
• Proven ability to accept responsibility and the self-motivation to see a project through to completion
• Excellent written and interpersonal skills
• Meticulously accurate worker with good attention to detail
• Understanding and experience of catering
• Ability to work independently and flexibly as a member of a small team
• Ability to work under pressure
• Effective communicator and problem solver
• Flexible and able to work occasional evenings and weekends
• IT literacy including Microsoft Office

INDWARE

Planet Recruitment acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Planet Recruitment is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Planet Recruitment. Our Candidate Privacy Information Statement explains how we will use your information.

Only candidates with the relevant skills and experience will be contacted after application, if you do not hear back from us within 7 days you have unfortunately been unsuccessful in your application.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the position.