Office Administration Manager

A skilled Office Administration Manager with at least 2-3 years of experience is needed to join the team at a Data Analytics Consultancy based in Oxford on a full-time basis.

They provide expert advice and solutions to businesses and organisations, by leveraging data analysis, statistical modelling, and other analytical techniques (BI, Risk Management, etc.). Their custom solutions ensure that their clients' data is secure, well-managed, and usable.

Their aim is to help their clients make informed decisions, optimise processes, identify opportunities, mitigate risks, and solve complex problems, using critical thinking & data-driven approaches.

This is an excellent opportunity to progress your career!

About the Role

This is a full-time, office-based role, Monday to Friday with Fridays being their work-from-home day. You will need a right to work in the UK for this role.

Key Responsibilities:

• Generate, review, and send invoices to clients in a timely manner
• Monitor incoming payments, follow up on outstanding invoices, and ensure that payments are processed promptly
• Regularly reconcile accounts, including bank statements, credit card transactions, and client accounts - Identify and resolve discrepancies
• Prepare monthly, quarterly, and annual financial reports on invoicing, payments, and reconciliations for management review (where required)
• Oversee the day-to-day operations of the office, including managing office supplies, equipment, and facilities (they have a renovation in mind!)
• Serve as the primary point of contact for internal and external communications, including phone calls, emails, and correspondence
• Oversee and maintain the Admin Inbox (and potentially other company-wide inboxes), ensuring they are organised, up-to-date, and that all communications are addressed promptly and consistently
• Manage and coordinate schedules, appointments, and meetings for executives and the broader team
• Liaise with vendors and service providers to ensure timely delivery of services and supplies
• Assist with HR functions such as hiring, onboarding, offboarding, and maintaining employee records, including payroll
• Coordinate travel logistics, including booking flights, hotels, and transportation for team members as needed
• Arranging events, e.g., team away days, anniversary events, Christmas parties etc

Required Skills:

• You'll be the go-to person for both financial and administrative tasks, and the team needs to count on you to get things done
• Experience with office software (Google Docs, Sheets, etc.) and accounting tools is key for this position
• You'll need to communicate effectively with internal team members and external contacts, whether through email, phone, or in person
• They need someone who can anticipate office needs, solves problems when they arise, and makes sure everything runs smoothly without needing constant direction
• Handling sensitive financial and employee information requires discretion and maintaining confidentiality at all times

Required Experience:

• A minimum of 2-3 years of experience in office management, with a strong focus on invoicing, reconciliation, and administrative support. Financial acumen is key
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (e.g., QuickBooks, Xero)
• Excellent written and verbal communication skills
• Ability to interact professionally with clients, vendors, and team members
• Strong organisational and multitasking abilities, with a keen attention to detail
• Proactive problem solver with the ability to anticipate needs and take initiative
• Ability to handle sensitive information with discretion and maintain a high level of confidentiality
• You'll need the right to work in the UK - they can't offer visa sponsorship for this role

Sounds interesting? Click APPLY to send your CV for immediate consideration.

Candidates with previous experience and job titles including; Office Administrator, Accounts Manager, Office Coordinator, Office Supervisor, Administrative Assistant, Office Manager, Admin Assistant, Accounts Coordinator, Finance Admin may also be considered for this role.

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