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Our client, a world-renowned educational establishment in the heart of Oxford is seeking a Finance Assistant to join their team on a part time basis.
Typical responsibilities will include:
- Print invoices and credit notes received from suppliers/contractors and forwarded by members of staff.
- Download invoices from supplier portals.
- Record invoices, credit notes and employee claims on the Finance system and pass for authorisation.
- Process weekly Bacs payment run and e mail remittances to suppliers.
- Reconcile supplier/contractor statements, request confirmation of year end account balances.
- Contact suppliers for any missing invoices/credit notes for processing.
- Dealing with any queries related to purchases.
- Create new supplier accounts on the Finance system, housekeeping of existing records (updating bank details, change of addresses, archive old supplier accounts).
- Completing of credit trade account applications.
- Update monthly actual departmental income & expenditure reports.
- Filing of invoices and claims.
- Updating departmental budget reports.
- Petty cash handling and reconciliations.
- Charities’ account collections, providing information to the Charities coordinator and preparing data for the Annual Census.
- Ad hoc tasks, as required.
The successful candidate will have:
- Strong attention to detail, and the ability to work accurately to deadlines.
- The ability to be a strong team player and work collaboratively with the Finance team and the wider staff community.
- Strong IT skills with intermediary Excel skills
- Experience of working with finance packages, specifically WCBS Pass, would be distinctly advantageous.
- Excellent interpersonal and communication skills.
This is an all-year-round, part-time contract, working 3 days, 08:15-17:00, between Mon-Fri with one hour (unpaid) lunch.
