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Secretary
Location: Oxford
Salary: £28,759 - £33,966 per annum
The Centre is seeking to recruit a flexible and pro-active team player to support the day-to-day running of the Director’s Office in a close-knit team of three people. Duties will include drafting and managing correspondence on behalf of the Centre, supporting and assisting at events, managing the front desk reception, welcoming visitors and managing stationery and post.
The Role
You will be able to provide a calm and welcoming environment for visitors and act with tact, diplomacy and discretion. You will be confident working independently and methodically on tasks and bring a positive attitude to the team. Good IT skills are essential.
Job Description:
- Drafting correspondence on behalf of the Director
- Receiving and responding to telephone and email enquiries
- Welcoming Director’s visitors and guests, including preparing refreshments
- Supporting and assisting with Director’s office events
- Managing incoming and outgoing post and mailings for the Director’s office
- Ordering and maintaining stationery for the Director’s floor, including personalised and branded stationery
- Managing the front desk reception
- Updating notice boards and the entrance screen
- Keeping a stock of the Centre’s literature, (lectures, booklets, newsletters etc.)
- Assist with the management of the Director’s diary
- Assist with Director’s travel arrangements
- Any other duties reasonably assigned by members of the Director’s office
Skills and Qualifications
- Excellent written and verbal communication skills.
- Ability to work within a supportive and close-knit team.
- Ability to work methodically with attention to details at all times.
- Tactful and adaptable with a proactive attitude.
- Flexibility, ability to react positively to any issue.
- Discreet and able to maintain high standards of confidentiality.
- Confident using your own initiative and happy taking responsibility for your own tasks.
- Good IT skills are essential.
To Apply
If you feel you are a suitable candidate and would like to work for this reputable School, please do not hesitate to apply.
