Executive Assistant/Project Officer

Are you an immediately available experienced EA/Project Officer seeking a challenging role supporting a Chief Exec and Senior Management Team? 

The successful candidate will  provide support to the Chief Executive and Management Team whilst liaising with internal service areas, elected councillors, members of the public, other boroughs and districts and local stakeholders/partner agencies.  This support requires confidentially, discretion, proactivity and the ability to manage sensitive issues. Experience of PMO processes essential. 

Duties 

• Managing email inboxes to ensure matters are dealt with efficiently.  Proactively ensuring that emails are acknowledged and forwarded to relevant officers/teams.  Tracking the responses to ensure completion. 
• Liaise with specialists across the Council to find out information, gain support and advice, move forward work areas i.e procurement, Communications etc  
• Update relevant risk registers, project documents and audit actions 
• Having a high-level understanding of the key issues for the council and intervening where necessary to ensure projects/issues are handled appropriately.
• Dealing with small discreet projects. 
• Producing correspondence on behalf of the Chief Executive. 
• Diary management ensuring appointments are made, rooms booked and papers are available in advance of each meeting. 

The role is to initially for 6 months duration and is ideally 2 days a week in the office. 

The role is inside IR35 and annual salary equivalent is £42k.