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Job Description
Position: Finance Assistant
Department: Finance and Accounts Reporting to: Head of Finance
Location: Cambridgeshire, United Kingdom
Package: Depending upon experience and qualification up to £27k
Basic Function
The accounts assistant will be responsible for managing updating the books of accounts, assisting in preparation of all financial reports, real time updating accounts payable trackers and ensuring payments on or before due date.
Responsibilities
Ownership areas:
- Day-to-Day Accounting
- Assisting Head of Finance in completing the month end process
- Financial Reporting including but not limited to cash flow reporting, MIS packs or any other reports as required by the management
- Updating the accounts payable tracker on real time basis, entering invoices in accounting software by matching the Purchase order GRN within the system and liaising with concerned departments for resolution of the discrepancies and managing and accounting supplier Invoicing and purchase orders
- Charging expenses to accounts and cost centers by analysing invoice/expense reports; recording entries.
- Pays suppliers/contractors by verifying VAT numbers, setting up online transfers and resolving invoice, or payment discrepancies and documentation.
- Paying employees by receiving and verifying expense reports and requests for advances
- Maintaining accounting ledgers by verifying and posting account transactions.
- Verifying vendor accounts by reconciling monthly statements and related transactions.
- Disbursing all payments and controlling expenses by receiving, processing, verifying, reconciling invoices, recording entry and verifying documentation.
- Preparing payment run reports and sending to Head of finance for funds request
- Protects organisation’s value by keeping information confidential.
- Be a single point of contact for suppliers for accounts payable queries
Skills essential to the job
- Strong problem-solving skills combined with a solution-orientated approach.
- Interpersonal/Communication skills and ability to work in multi-cultural work environment
- Collaborative mindset, works well with others
- Strong time management skills
- Attention to detail and accuracy
- Must be highly motivated and can function independently and multi-task
- This is office based role requiring presence at company office on all week days
Qualifications required
- High school diploma and atleast AAT Level 1 preferred, candidates pursuing the course welcomed
- At least 5 years experience with accounts payable or general accounting preferable
- Proficient Microsoft Office knowledge and skills and Sage
- Knowledge of basic accounting principles
