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Job description
Would you like to work and grow your experience in an organisation that will give you exposure to the whole range of employees relations and will support your development?
Join our team and let's grow together!
Job Summary
The HR Assistant at Genesis Technology Services will be responsible for liaising with internal and external stakeholders to promoting proactive and effective in-house recruitment, onboarding and management of the employee life cycle whilst maintaining a positive communication within the organization. The role holder will be well-versed in using a variety of job boards for researching, approaching, and connecting with the right talent.
The HR Assistant will play a crucial role in maintaining accurate employee records, managing HR documents (e.g., employment records and onboarding guides), updating internal databases, ensuring legal compliance and company guidelines, and promoting effective communication within the organization.
Responsibilities and Duties:
- Reviewing applications and resumes to determine qualifications and relevance to job requirements.
- Gather payroll data like bank accounts and assist payroll department by providing relevant employee information (e.g., leaves of absence, sick days and work schedules).
- Interviewing candidates to assess their qualifications and fit with company culture.
- Coordinating background checks, drug tests, and other required screenings for new hires
- Preparing regular reports on recruitment activities including status updates, cost analysis, and recommendations
- Consulting with hiring managers to understand business and recruitment needs.
- Finalizing, approving and posting job requisitions and processing salary administration forms
- Monitoring the status of active job postings and applicant responses to ensure applicant (s) status is appropriately designated.
- Maintaining physical and digital personnel records updated.
- Update internal databases with new hire information, attendance records or any other HR related information.
- Assist in the hiring process, from liaising with the hiring managers to identify the role need, to advertising, researching suitable candidates, screening applications, scheduling interviews, issue employment offers / contracts.
- Liaise with Heads of Departments to gather staffing needs, create and publish job adverts.
- Schedule job interviews, contact, screen, and shortlist candidates as needed.
- Develop onboarding material and support new starters onboarding.
- Prepare HR documents, like employment contracts and new hire guides.
- Create and distribute guidelines and FAQ documents about company policies.
- Gather payroll data like bank accounts and assist payroll department by providing relevant employee information (e.g., leaves of absence, sick days and work schedules).
- Liaise with external partners, like insurance vendors, and ensure legal compliance.
- Create regular reports and presentations on HR metrics (e.g., turnover rates, attendance).
- Be the first point of call for any HR related queries and answer employee’s queries about HR-related issues in a timely manner.
- Arrange travel accommodations and process expense forms.
- Participate in HR projects (e.g., help organize monthly townhall event and other company events).
Skills and qualifications
Essential:
Proven work experience as an HR Administrator, HR Administrative Assistant or relevant role.
Familiarity with Human Resources Information Systems (HRIS).
Excellent IT skills, including but not limited to Microsoft Word, Excel, PowerPoint, and Outlook.
Attention to detail and ability to handle confidential information with discretion.
Knowledge of employment legislation.
Excellent organizational skills, with an ability to prioritize important projects.
Punctual, reliable and must have excellent communication skills for in-person, email, and telephone calls.
Desired:
BS in Human Resources or working towards level 3 CIPD.
Organizational skills
No agencies please.
