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Company Secretarial Team Assistant
We are looking for a Co Sec Team Assistant, who will assist and support the members of the Group Company Secretariat team in ensuring the smooth and efficient running of the department and maintaining the appropriate legal and statutory compliance for the Group and its subsidiary companies.
Key Responsibilities:
- Working closely with and supporting all team members in ensuring the proper administration and filing for the Group’s UK entities in addition to liaising with Company Secretary providers in other jurisdictions for the Group’s non-UK based entities.
- Assisting the team with their duties including:
- filing of documents at Companies House.
- maintaining company registers, records and legal documents.
- managing the annual accounts sign-off process.
- ensuring that all signing requests are dealt with professionally and in a timely manner.
- managing the Board calendars and booking rooms in accordance with the annual meeting schedule.
- arranging ad hoc Board meetings where required.
- managing forward agendas.
- preparing and distributing Board meeting packs via Diligent; and
- maintaining records and logging all previous meeting materials.
- Managing the Co Sec inbox.
- Supporting the iNEDs as directed with administrative requirements.
- Supporting the Group Company Secretary, Deputy Group Company Secretary and the Corporate Legal Counsel with ad hoc administrative tasks.
- Adhering to Company processes with regards to FCA compliance and Consumer Duty requirements.
Key skills and knowledge:
- Proactive and positive “can do” attitude
- Excellent attention to detail and organisational skills
- Organised and efficient
- Ability to multi-task and work to tight deadlines
- Ability to work autonomously
- Willing to learn new areas and take on new admin duties
- Good IT skills; thorough working knowledge of Microsoft Word, Excel and Outlook
- Good team-working skills
Desirable (but not essential) skills:
- Experience using Diligent Entities (Blueprint) and Diligent Boards
- Some knowledge of areas of financial services compliance such as FCA and AML
- Experience working in the Insurance industry
