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SHEQ Admin
Peterborough - hybrid working
Up to 27k
Role Responsibilities
- Attend ISO Management Review meetings and SHEQ Forum, taking and distributing meeting minutes.
- Oversee the master control document process, updating critical documents within the company IMS as needed.
- Monitor business and quality standards for external suppliers, ensuring selection, evaluation, and re-evaluation processes are followed. Maintain assessment records in collaboration with the Accounts/Purchasing Manager.
- Administer the Non-compliance system.
- Manage the Customer Satisfaction system, issuing monthly surveys and handling responses appropriately.
- Maintain the company Intranet ISO Objectives Page.
- Collect "Dare To Care" submissions and coordinate with the Operations Director.
- Compile and prepare the monthly SHEQ board pack for review by the SHEQ Manager.
- Oversee the IMS internal audit program, verifying completion of planned arrangements and tracking actions in the ISO Action Log.
- Assist the SHEQ Manager with external audit assessments.
- Document evidence of corrective and preventive actions monthly, including managing the ISO Actions Log.
- Maintain the SHEQ training matrix and E-learning, sending reminders, holding monthly review meetings, and uploading certificates.
- Conduct internal audits in accordance with ISO 9001, 14001, and 45001 standards.
- Coordinate and submit PQQ and Vendor Assurance requests.
- Assist in updating monthly Toolbox Talks.
- Update the training matrix with health and safety training information.
- Coordinate health and safety procedures for employee onboarding and offboarding, including post-employment assessments, e-learning modules, and tracking completion.
- Conduct weekly fire tests and fire drills at the head office.
- Serve as First Aider/Appointed Person and Fire Marshal.
- Support broader business activities by adapting to other duties as needed.
- Deliver company inductions, including Face Fit Testing.
- Manage company assets, performing ladder/step ladder inspections and harness checks.
Experience:
- Strong interest in Health, Safety, Environmental, and Quality (SHEQ) with aspirations to grow into a SHEQ Advisor role.
- IOSH Managing Safely qualification.
- Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
- Flexible, proactive, and motivated by continuous improvement.
- Professional, self-driven, and team oriented.
Ideal certifications (not essential):
- ISO Internal Auditor or ISO Lead Auditor training.
- NEBOSH qualification.
