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Job Purpose:Provide proactive, high-level executive support to the Vice-Chancellor, VC's Policy Advisor, and the Chair of the Board, ensuring efficient management of their schedules, correspondence, and administrative tasks.
Main Responsibilities:Executive Support:
- High-quality administrative and secretarial support.
- Manage a busy diary with conflicting priorities, liaising proactively and professionally with internal and external stakeholders to prioritise and make best use of the V-C's time,
- Anticipating opportunities to ease demands on the V-C's time,
- Organise and provide support for a wide variety of meetings, this will include note-taking and post-meeting follow-ups,
- Co-ordinate arrangements for maximum efficiency and ease, and making the VC aware of any potential issues as soon as possible;
- Taking responsibility for the planning, management and scheduling of often complex and demanding priorities,
- Ensure clear and efficient communications on behalf of and for the VC, including promptly and respectfully managing communications directed to and from the VC, with urgent matters addressed as such,
- Ensure the VC is appropriately prepared for engagements, including briefing materials, meeting space, refreshments and travel arrangements,
- Support preparation of all confidential stakeholder correspondence/engagement,
- Resolving issues where possible or triaging requests to the appropriate level,
- Liaison with VIPs and a wide range of stakeholders,
- Exceptionally high level of organisational skills, effective decision-making skills and excellent attention to detail,
- Ability to manage competing demands effectively in a fast-paced office environment,
- Proven experience providing executive support at a senior level,Confidence in managing complex stakeholder relationships
Administrative Support:
- Provide administrative and diary management support to the Chair of the Board.
- Maintain filing and document management systems.
- Coordinate and record expenses.
- Assist with recruitment and other duties as required.
- Support senior team meetings, including planning, booking rooms, preparing agendas, and drafting minutes
Collaboration:
- Work collaboratively with other Executive Officers to support the University Executive Team (UET).Provide cover and support as needed to ensure professional and effective support for UET members.
- Qualifications:
- Highly self-starting and initiative-taking approach.Strong organisational and communication skills.Ability to handle confidential information with discretion.Proficiency in Microsoft Office Suite.
This is a temp role for approximately 3 months whilst they recruit for the permanent role, you'll have the opportunity to interview for the permanent position. £33,882 paid at an hourly rate of £20.30Hybrid working - 3 days office, 2 homeBased near Poole - parking on site What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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