Office Manager

Career development opportunity for an Office Manager working for a professional services company based in Poole.

Benefits;

• 25 Days Annual Leave
• Birthdays Off
• Highly Competitive Salary
• Health Cash Plan
• Opportunities for professional development and training.

OFFICE SUPERVISOR (FRONT OF HOUSE)

Salary - £28,000 per annum

Location - Poole

Front of House Supervision and Office Duties

· Comply with dress code as directed

· Ensure an exemplary client experience to visitors at all times

· Ensure that Front of House looks and feels highly professional at all times

· Ensure up to date and authorised literature is provided Front of House

· Meet and greet clients and visitors, take ID and associated documentation

· Telephone Call Handling

· Stationery ordering

· Postal duties

· Coordinate incoming deliveries

· Shopping online for office supplies as authorised by the PM

· Petty cash management & banking

· Local office email management

· Fire alarm testing

· Signing in sheet management and maintenance (H&S & attendance)

· Parking permit monitoring (under guidance of the PM)

· Ensuring first contact sheets available in all meeting rooms

· Processing and archiving of files.

· Requesting and returning archived files from and to the off-site storage facility

· Strongroom Management

· Preparing interview rooms and arranging/ offering refreshments

· Adding ID onto the Management System (SOS)

Employee Admin & Supervisory Tasks:

· Daily office attendance reporting to HR and PM

· Office Inductions for new employees/temps/casuals and locums and appropriate records keeping

· Holiday and general absence record maintenance ensuring all are compliant and up to date

· Coordination of Back to Work meetings/forms for HR Manager and ensuring all are completed and signed by the employee

· Liaising with the PM in relation to attendance and resourcing to ensure adequate support staff resourcing at all times

· Monitoring and coordination of the smooth running of the office and escalating issues to the PM and HR in a proactive and timely manner

· Monitor buildings maintenance in liaison with the PM

· Overseeing the development and tasks of the Apprentice (where applicable) on a day to day basis under the guidance of the PM

· Retain accountability for all tasks during own absence by planning for absences accordingly and ensure suitable cover is in place during holiday absences

Knowledge, Experience and Skills required

· Excellent Front of House, administration and organisational skills

· Supervisory skills and ability to take responsibility and accountability

· Ability to work proactively and with initiative

· Understanding the boundaries of the role – when to take action and when to seek guidance

· Ability to communicate positively, professionally and appropriately at all levels

· Positive and pleasant demeanour and willingness to assist when and where needed

· Able to adapt to fast changing priorities and multitask

· A high degree of diplomacy and confidentiality in respect of employee and client information

· Exemplary visual and verbal presentation with a high standard of written and spoken English

· Excellent admin and organisational skills

· Microsoft Office skills (Word and Excel)

· Willing to undertake First Aid and Fire Marshall training

If you are interested and want to apply for this role - please call Luke on or submit your CV to