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Monday and Friday working from home, Tuesday-Thursday in the office, Portlethen
Mission
The coordinator is responsible for organizing and dispatching appropriate personnel to service locations to meet customer and company requirements in a safe and professional manner. The coordinator ensure that all personnel are mobilised both internationally and locally to meet client demands in a safe and expedient manner.
Responsibilities
- Update offshore scheduling system with forecasted and actual data.
- Manage Field Deployment Platform system.
- Book flights and accommodation for offshore personnel
- Process all travel / third party invoices.
- Ordering of field teams PPE through the SAP system
- Maintain holiday records for field service team.
- Accountable for all field service technicians within given countries
- Book all mandatory/ project specific and third-party training courses.
- Obtain all visa and country requirements as requested by the workforce coordinator.
- Complete Payroll monthly (part of a rota system)
- Manage assigned technician’s expenses and ensure they align with company policy.
- Organisation of vaccinations and country specific medications
- Submit utilisation report to PSD Manager twice a month.
- Prepare supporting business letters for all technicians.
- Induction for new start technicians
- Experience & Exposures:
- In depth knowledge of Microsoft packages including excel, Microsoft, word, outlook.
- Experience of a fast-paced fluid environment
- Previous experience in personel planning and execution.
- Effective communicator
- SAP experience an advantage
