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The General Administrator plays a crucial role in supporting the smooth running of daily operations within the company. This role involves handling a variety of administrative tasks to assist different departments, ensuring that workflows are organised and efficient. As a General Administrator, you will be responsible for maintaining records, coordinating meetings, managing communications, and assisting with other administrative tasks as needed. The role requires a well-organised, detail-oriented individual who can manage multiple responsibilities in a fast-paced environment while maintaining a high level of professionalism.
You will be the primary point of contact for administrative queries, contributing to an organised and productive workplace.
Key Responsibilities:
- Administrative Support: Provide general administrative support across various departments, including managing correspondence, preparing documents, and maintaining accurate records.
- Document Management: Organise, file, and maintain company documents, ensuring easy access for staff and compliance with relevant data protection laws (e.g., GDPR).
- Scheduling and Coordination: Arrange meetings, appointments, and travel. Maintain calendars, avoiding scheduling conflicts and ensuring key personnel are informed of important deadlines.
- Communication Management: Manage incoming and outgoing communications, including answering telephone calls, responding to emails, and distributing post efficiently.
- Office Supplies Management: Monitor and maintain office supplies, ensuring adequate stock levels and placing orders as necessary.
- Data Entry and Reporting: Assist with data entry and ensure company databases are up to date. Produce reports when required.
- Support to HR and Finance Teams: Assist with basic HR and finance functions, such as maintaining employee records, supporting payroll processing, and handling expense claims.
- Ad-hoc Tasks: Provide support for any additional tasks as needed, working flexibly to assist colleagues and meet business objectives.
Preferred Educational Qualifications:
- GCSEs (or equivalent) including Maths and English; a qualification in Business Administration or a related field would be advantageous.
Minimum Previous Experience:
- 2+ years of experience in an administrative or office-based role.
Essential Skills:
- Excellent organisational and time management skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Strong verbal and written communication abilities.
- Ability to manage multiple tasks effectively and meet deadlines.
- High attention to detail and accuracy.
- Good interpersonal skills and the ability to work well as part of a team.
- Professional, positive, and customer-focused approach.
