Bid, Tender & Marketing Coordinator

Our client who specialises in maintenance, facilities management and construction services have a great opportunity for someone with some experience in predominantly bids, tenders, and marketing to join the team. Working alongside the Business Development team, you will help with business growth plans. This role will be responsible for identifying, bidding, and winning new contracts for both maintenance and construction projects teams in the business.

Bid and tender management is the principal element of this role, but the duties are varied and would suit a well-organised and enthusiastic individual who will enjoy being involved in all aspects of marketing, communications, and bid management as well as working as part of a small team.

Duties Include…

Bid Coordination

• Reviewing bid library and ensuring up to date adding new information as required
• Gather information relating to responses to tenders and questionnaires sent to meet client deadlines
• Liaison with estimating and operational teams to ensure tender responses are reflective to services and
• submitted on time

Tender Administration

• Managing and maintaining the Bid schedules and database
• Booking meetings and setting up tender folders as required
• Monitoring bids/enquiries inboxes and tracking possible opportunities as required
• Managing & distributing weekly agendas, recording decisions and circulating to all attendees
• Support other departments as required (e.g. submission of accreditations, document design etc)

Marketing

• Maintaining internal staff communication through application
• Maintaining company website and social media updating and liaising with other departments to post regular updates
• Assisting with marketing material including client newsletters and other ad-hoc communication needs
• Ensuring all branded documentation is free from errors and reflects the company brand standards

Skills & Experience Required

• Knowledge or experience in bids and tender management, ideally bidding for public-sector contracts in the construction, housing maintenance or facilities management
• Experience using web Content Management Systems or design packages such as InDesign or Illustrator is essential
• Strong organisational skills and strong attention to detail.
• Able to work in a fast-paced environment and be able to self-manage and be self-motivated.
• Comfortable liaising with people across the business at varying levels and confident in communicating to source content or finalise bid responses where relevant.
• Have a clear and concise approach to written communication and able to tailor writing style dependent on the target audience.
• Strong computer skills including MS Office, Adobe In-Design, Photoshop or equivalent.

Qualifications Required

• Degree in English language, Marketing, or similar subject degree, HND or equivalent OR 2-5 years’ experience in a recent role

Salary & Reward

• £35,000 - £40,000 depending on experience (40 hour week)
• Private Medical
• 23 days +BH rising to 28 days with service
• Life Insurance
• Company Pension
• Employee Assistance Programme
• Plus, other benefits