Property Administrator

Your new companyYou will be working for a public sector organisation that provides emergency services across Lancashire and Cumbria and prides itself on providing a first-class service for preventing, raising awareness and ultimately stopping emergencies across the counties. Steeped in tradition, this organisation is a key pillar within the public sector, and you will be providing a service that supports hundreds of thousands of people.Your new roleYou will be working as an Administrator within the Property team of the organisation. Working as part of a small team, you will report directly to the Head of Property. The role will require you to work at a fast pace and duties and responsibilities will include - - To support the operation of an efficient and effective property service through the provision of administrative support- Meet and greet visitors to the department and ensure that signing in procedures have been implemented.- Respond to incoming Helpdesk enquiries and requests and ensure an appropriate and professional response is provided with a focus on high quality customer care.- Accurately record Helpdesk requests within the in-house systems- Ensure timely responses and updates are provided to requestors, monitor the progress of tasks through to completion.- Ensure that works tasks are allocated to the appropriate supplier as required in order of priority.- Assist and support contractors who contact the department for access information to stations. Ensure that physical keys and access cards are signed for and returned.- Assist technical colleagues with the administrative tasks relating to the Health and Safety requirements for allowing suppliers to gain access to the site.- Undertake administrative tasks required in relation to the in-house bespoke system, inputting, uploading and managing the system as necessary.- Undertaking administrative tasks in relation to the Finance system and internal department budgetary control.- Collate information from SHE department in relation to property defect and maintenance issues, discuss with technical colleagues as appropriate and raise work orders to the appropriate contractors.- Take responsibility for duties relating to the department's incoming and outgoing post.- Where requested to prepare documents, letters, PowerPoint presentations- Manage the information shared on the Sharepoint site for the Property department, updating as necessary with revisions and additions of new and relevant information.- Attend and contribute to team briefings- Provide general administrative support to the department as required, to include minute taking, digital filing, physical filing, calendar management, arranging meetings, booking rooms, stationery and ad-hoc equipment and supplies ordering, printing and copying.What you'll need to succeedYou will have previous experience within an administrative role where you can clearly demonstrate your ability to work within an environment that requires a high attention to detail and the ability to multitask. You will ideally have some experience of property/health & safety, although this is not essential. You will pride yourself on providing a first-class administrative service at all times and have the ability to work autonomously and as part of a small team.What you'll get in returnYou will get the opportunity to work within an excellent organisation and be a part of a very welcoming team. You will be working on a temporary - ongoing basis and the role may allow you to apply for a more permanent/FTC stay. You will be paid £16.12 per hour inclusive of holiday pay and the role can be completed on a full-time or part-time basis. Ideally, you will work Monday to Friday 36.25 hours per week, but other arrangements will be considered. You will be based on site full-time with free parking on site available. The role is based in Preston.What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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