Sub Contractor Coordinator

Randstad C&P is currently looking for an experienced Sub Contractor Coordinator to join our client's team in Preston. The successful candidate will be well organised and have a knowledge of Maximo or similar CAFM system is preferable. Excellent communicator both verbal and in writing, analytical and organisational skills (customer service skills) and the ability to multi-task and prioritise. Strong IT skills including Excel.

The Package:

• Competitive salary up to 33,000 per annum
• Core working hours: Monday to Friday, 40 hours per week
• Generous pension scheme
• Access to training and development courses

Key Responsibilities:

• Subcontractor Management:
• Identify, liaise with, and arrange subcontractor attendance: based on contractual agreements for both reactive works and planned maintenance, ensuring alignment with KPI targets.
• Collate and approve associated risk assessments, method statements, and permit requirements: prior to work starting.
• Book subcontractors into sites: following customer guidelines and ensuring strict compliance with H&S regulations and RAMS.
• Complete inductions and pre-work checks: ensuring their currency and validity.
• Track subcontractor contract terms: and support annual re-negotiations, considering cost, location, expertise, and response targets.
• Process Optimization:
• Run and analyze data reports: to manage KPI targets and identify solutions for process improvement.
• Accurately record and document all job-related information: on appropriate IT systems, ensuring compliance with statutory and mandatory requirements.
• Collaborate with contract managers, schedulers, and helpdesk colleagues: to achieve business KPIs.
• Continuously review internal processes: and make recommendations for improving the efficiency of the Supply Chain function.
• Ensure clear communication with clients and subcontractors: adhering to security and Health & Safety procedures.
• Provide consistent and exceptional customer service: dealing with interactions professionally and efficiently.
• Analyze work order progression and completion: ensuring accurate system updates.
• Reassign subcontractors when necessary: for unresolved work orders.
• Communicate effectively with peers and management: to drive service excellence.
• Effectively manage risks: and escalate when necessary.
• Attend relevant training: as directed by the line manager.
• Monitor and guide subcontractor engineers: to adhere to schedules and take necessary actions.
• Adapt to new tasks: directed by management and align with business needs.

Requirements:

Experience:

• Experience in a similar role or a trade background.
• Administration experience.

Technical Skills:

• Knowledge of Maximo or a similar CAFM system is preferable.
• Strong IT skills, including proficiency in Excel.

Communication & Collaboration:

• Excellent communication skills, both verbal and written.
• Strong analytical and organizational skills with a customer service focus.
• Ability to multi-task and prioritize effectively.
• Ability to generate, develop, and present ideas and suggestions for improvements to achieve more effective working practices.

Health and Safety Responsibilities:

• Follow Group and company policies and procedures at all times.
• Report any apparent deficiencies in systems of work or equipment that may result in failure of service delivery or risk to health and safety or the environment.
• Use all work equipment and personal PPE properly and in accordance with training received.
• Report any issues or training needs to your Line manager and/or via your divisional incident reporting system.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.