Admin Assistant - Fleet Management

We are currently recruiting for a Admin Assistant - Fleet Management in Preston.

Pay rate: £12.68 per hour.

Hours: Full time (Office based)

Contract duration: Temporary ongoing

Purpose:

• Ensure efficient and effective administration of the Client’s fleet and the Fleet Management Tranman system.
• Provide a professional customer focused service to ensure vehicle availability is maximised.

Key responsibilities:• Efficient administration of the Fleet Management System, ensuring that comprehensive records for all Client vehicles are accurately recorded and maintained.• Attend and contribute to daily briefings.• Run the fleet service scheduling as per agreed procedures and parameters, ensuring vehicles are serviced on time• Effectively plan and produce servicing schedules for the Client’s fleet, taking operational priorities into account to maximise vehicle availability.• Ensure all vehicles are serviced in line with manufacturers recommendations and in line with the Police maintenance/service specifications• Effectively plan and arrange for vehicles to be moved around the Client by closely liaising with Fleet Recovery Drivers and customers• Ensure all vehicles are registered, taxed, and insured in line with vehicles legislation• To manage vehicle disposals, commissioning, fuel cards, and any other associated vehicle fleet requirements• Assist with the effective management of daily defect reporting through the Force Fleet Management systems and the fleet services mailbox.• Provide timely and regular updates to customers, including realistic timescales for service, repair, warranty and other external work.• Effective communication with managers and colleagues within the Fleet Management Department highlighting priorities and issues where necessary.• Support the Fleet Administration Supervisor and attend meetings/seminars to represent the department as required.

Essential Knowledge/Experience:

• Experience of working in an administrative role within a busy office environment
• Ability to maintain and record information clearly and accurately
• Ability to communicate with a wide range of audiences utilising verbal, written and listening skills effectively
• N/SVQ Level 2 or above Diploma in Customer Service or equivalent qualification or willingness to work towards within two years.