Personal Assistant Administrator

Job Title: Personal Assistant Administrator

Location: PR1 2HE

Start Date: ASAP, 1-Month Contract, with the possibility of an extension

Pay Rate: 12.09 Per Hour (PAYE)

Working Hours: 36.15 Hours Per Week, 09:00 - 17:30

Job Purpose:

The role of a Personal Assistant is to provide personal assistant support to the Dean of the School of Arts and Media and make sure the procedures and services are completed to an agreed quality standard or specification. A Personal Assistant may deal with issues that will mean they need to be able to use a high level of initiative in order to recommend the best course of action. Communication skills are important as you will be expected to interact with internal and external 'customers' regularly as well as high-importance stakeholders.

Key Responsibilities:

• Select appropriate procedures to carry out tasks of an increasingly high-risk nature due to supporting Directors.
• Maintain and provide a support service for the Dean's daily schedule, including the planning of workload, diary management and coordinating and collating all relevant paperwork.
• Manage the diary to ensure that adequate opportunity is afforded for comfort breaks, responding to e-mails, staff, emergencies, relay messages and commission work.
• Service meetings, including preparation of meeting papers, obtaining, and preparing briefing materials and presentations, and taking minutes when requested/where necessary
• Provide information and practical, routine advice to internal customers by interpreting established procedures and applying best practices.
• Keep up to date with changes in policy/legislation/contractual requirements to ensure service delivery is effective and complies with appropriate regulations, quality standards and service level agreements.
• Regularly communicate with other agencies and service providers to share information, build working relationships and ensure joined-up service provision

Qualifications:

• Proven experience in a similar personal assistant role.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent communication skills, both written and verbal.
• Strong organizational and multitasking abilities.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.

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