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Our client is based in Hertfordshire and is recruiting for an exciting new role as an operations and finance assistant.
Payroll
- Check time sheets each week.
- Produce weekly hours report by department.
- Check payslips.
- Monitor holidays entitled v taken v owed.
Purchasing
- Review all purchasing agreements and ensure pricing agreed is charged on invoices.
- Responsible for group purchasing. This is for all capital items as well as day to day consumable items the business uses.
- Negotiate with suppliers to gain best pricing.
- Review products the company are purchasing are suitable and look for alternatives if required.
- Build relationships with suppliers old and new for purchasing.
Finance
- Enter all purchase invoices into Sage.
- Ensure pricing charged on invoices is as per agreed pricing with suppliers.
- Ensure purchase orders are in place and appropriate authorisation has been sought.
- Chase credits due.
- Ensure no duplications of invoices.
- Regularly login to online supplier portals to download invoices.
- Responsible for communicating to Finance Director of when payments are due.
HR
- Check all new starters have DBS, references, completed application forms and identity checks have been done including right to work in the UK.
- Complete audits on HR files - ensuring all files have relevant documents.
- Generate contracts for new starters.
- Process changes of T&Cs for existing employees e.g.: change of hours
- Ensure all contracts are signed and upload to Care Cloud
- Assist with recruitment where required.
- Ensure company is compliant with their Sponsorship Licence duties.
Admin
- Produce letters.
- Support Care Home in their day to day needs and operation.
- General office administration.
- Support the Directors of the company in the efficient running of the business.
Compliance & Regulation
- Work alongside the Operations Director and assist to ensure the business is achieving all its regulatory obligations and is compliant to the latest standards.
- Review audits and care plans via online portal
- Check NMC pin monthly
