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We are seeking an organised, detail-oriented Facilities Co-ordinator to oversee the smooth functioning of our office operations. This role ensures that administrative tasks, office resources, and staff support are managed efficiently, creating a productive and positive work environment.
Key Responsibilities
Office Administration:
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Oversee day-to-day office operations and ensure the office environment is well-organised and fully equipped
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Maintain office supply inventory, ordering and restocking as needed
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Manage incoming and outgoing correspondence, including mail, emails, and phone calls
Facilities Management:
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Coordinate with vendors, service providers, and building management for office maintenance, repairs, and improvements
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Ensure compliance with health and safety regulations
Team Support:
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Serve as a liaison between employees and leadership for administrative matters
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Plan and coordinate staff events, meetings, and celebrations
Budget and Financial Oversight:
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Track and manage office-related expenses, ensuring adherence to budget guidelines
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Coordinate with the finance team for payments
Technology and Systems Management:
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Coordinate with IT support for the maintenance of office hardware, software, and systems
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Ensure office technology is functioning and accessible to all team members
Skills & Qualifications:
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Ideally proven experience as an Office Manager, Facilities Coordinator, or a similar role would be beneficial
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Excellent organisational and multitasking abilities
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Strong written and verbal communication skills
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Proficiency in office software (e.g., MS Office,
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Familiarity with basic HR practices is a plus
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Knowledge of office management responsibilities, systems, and procedures
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Ability to handle confidential information with discretion
Working Hours and Environment:
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This is a part time role with hours between Monday to Friday 9.30am through to 2.30pm - This is a hybrid role which requires a need to be in-office on a Wednesday and Thursday, with occasional flexibility based on organisational needs.
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The successful candidate must hold a full, clean driving licence and have access to their own vehicle, as travel between locations may be required.
