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As an Executive Assistant, you will provide high-level support to the General Manager and Leadership Team, ensuring efficient management of diaries, meetings, travel, and corporate communications. You will also play a key role in organising internal events, maintaining office operations, and advocating for sustainability initiatives. Your proactive and detail-oriented approach will be vital in ensuring the smooth running of day-to-day operations.
Client Details
My client is a global pharmaceutical company, based in Berkshire.
Description
Key Responsibilities:
- Diary & Calendar Management: Provide extensive diary management and admin support, ensuring efficient use of time for the GM and Leadership Team.
- Corporate Communication: Draft and distribute internal newsletters, manage the internal communication channels, and coordinate corporate LinkedIn activities.
- Meeting Coordination: Organise meetings, prepare agendas, take minutes, follow up on actions, and coordinate team events.
- Document & Presentation Preparation: Create, edit, and format documents, reports, and presentations for the Leadership Team.
- Travel Management: Arrange regional and international travel and accommodation, creating detailed itineraries for the SLT.
- Sustainability: Advocate for the company's Green Mission, participate in sustainability projects, and report as needed.
- Office Operations: Oversee general office operations, including supplies, vendors, and office equipment.
- Relationship Building: Foster strong internal and external relationships to benefit the business and teams you support.
- Expense & Budget Management: Handle expense management and PO budgets, ensuring accuracy.
- Social Initiatives: Plan and execute social initiatives with the support of the HR function.
- General Administration: Provide general office support including IT requests, catering, stationery, and filing.
Profile
Ideal Candidate:
The successful candidate will have a proactive, 'can-do' attitude with strong problem-solving skills and the ability to anticipate the needs of the executive team. You must be highly confidential, accurate, and able to prioritise tasks effectively. Your adaptability and ability to embrace change in a dynamic environment will be key to your success.
Key Skills & Experience:
- Strong organisational and time-management skills
- Attention to detail and ability to work to deadlines
- Discretion in handling sensitive information
- Excellent communication skills
- Proactive problem-solving abilities
- Flexibility and a hands-on approach to work
Job Offer
Benefits:
- Private Healthcare
- Life Assurance
- Pension Scheme (Details in contract pack)
- 25 days holiday (accruing with service) plus 8 UK public holidays and the option to buy +5 additional days
- Service Recognition Awards
- Friday 3pm Finish - Enjoy an early finish every Friday!
- Staff Shop Discounts
This is a fantastic opportunity to join a dynamic and supportive team with a strong commitment to sustainability and innovation. If you're looking for a role where your contributions make a real impact, we'd love to hear from you!
To apply, please submit your CV and cover letter.
