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Job Title: Workplace Assistant
Length of Assignment: Temp to Perm
Hours: 8AM-5PM, paid weekly.
Location: Reading RG1 2LU
The Workplace Assistant role is responsible for managing the general office duties including reception, print, post, archiving and stationery.
This role provides essential services to the business in an efficient, timely manner to both internal and external clients.
DUTIES AND RESPONSIBILITIES:
Tasks to include, but are not limited to:
- Manage, sort/scan incoming post
- Copying, scanning and printing
- Replenish stationery cupboards as/ when needed and as per scheduled guidelines
- Book courier requests as per incoming client requests, including providing labels and delivery of items to loading bay/ main building receptions
- Complete scheduled mail runs including collection post, sent out as outlined by client (1st, 2nd, Special or Recorded)
- Meeting rooms - assist FOH team with set up of meeting rooms as per Client request (including moving furniture)
- General Porterage - delivery of incoming items to floors including print, files, boxes, kitchen items, bulk paper and any other ad hoc deliveries
- Provide an archive and retrieval service for our clients, both internal and external; for all client files, deeds and wills.
- To continue to integrate all pre-existing card/paper records into an electronic format to include scanning documents where necessary prior to being sent to secure offsite storage.
- To provide ongoing support for all existing partners, fee earners and legal administrators with their records to include; amending, integrating, amalgamating, relocating, thinning and, where applicable, destruction of files in line with company guidance.
- To support, investigate, troubleshoot and problem-solve when queries arise on behalf of the fee earners/partners - whether it be a legacy matter or new business.
- Any other ad hoc duties as directed by Management
PERSON SPECIFICATION:
- Excellent attention to detail and high degree of accuracy is imperative
- Flexible approach to work
- Positive attitude
- Great client service skills
- It is imperative that you are able to work as part of a team
Here are just some of the benefits you can expect while working on behalf of Office Angels:
- Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
- Access to discount vouchers with many high street brands
- Eye care vouchers
- Weekly pay
- Pension scheme option (with employer contributions)
28 days paid annual leave (Based on a weekly accrual)
Location: Reading RG1 2LU
Please note: Due to the high volume of applications we receive, we regret that only shortlisted candidates will be contacted for further discussion.
Please apply today if you are interested or contact
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
