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Key Responsibilities
- Support the development, implementation, and monitoring of user-friendly fleet policies and procedures, ensuring the organisation remains legally compliant with all relevant legislation.
- Monitor monthly spend and budget reports associated with vehicle leasing, vehicle service and maintenance, fuel cards, hire vehicles, driver training and licence and compliance checking.
- Maintain accurate data associated with vehicle replacements and predicted future new orders, working closely with key stakeholders within Operations and HR.
- Work alongside the nominated fleet leasing/management provider, ensuring service and quality standards are regularly assessed.
- Support the negotiation of pricing, contracts and service agreements with suppliers and vehicle manufacturers, ensuring the organisation achieves value for money wherever possible.
- Administer the allocated vehicle application and approval process, working closely with the line manager, HR, and Payroll.
- Support regular and effective engagement and communications with vehicle drivers and other key stakeholders including Staff Reps, Senior Leaders, and Executive Directors.
- Monitor colleague and volunteer driver compliance, ensuring those driving on behalf of the organisation are complying with policies, checks and guidance.
- Oversee the procurement and selection of competent and cost-effective suppliers associated with vehicle caging, driver training and fuel cards.
- Monitor and oversee appropriate driver training solutions that ensures the organisation is effectively managing its occupational road risk.
- Coordinate the disposal of owned vehicles, in-line with the approved disposal process.
EssentialGCSE's in English and Maths, at grade C or equivalent qualification (QCF Level 2 / SQCF Level 5).DesirableFleet management qualificationJob-Related ExperienceEssential
- A background in fleet management, with experience in managing a 400+ vehicle fleet.
- Experience in managing an external fleet support/management leasing provider, with a strong focus on SLAs and performance.
- Involvement in the management of fleet budgets and spend of £2m+
- Supporting the management of suppliers providing services such as vehicle conversions, signage, telematics, and occupation road risk services.
Desirable
- Ability to research and intrepret the legal framework associated with the management of a vehicle fleet (driver safety, HMRC etc.)
- Experience in working with stakeholders to identify requirements for procuring business need equipment
- Strong report and presentation writing/drafting skills
- Strong face to face communication and engagement skills
KnowledgeEssential
- Good PC Knowledge - MS office packages
- Ability to use Excel formulas
- Ability to work with specialists within a fleet industry
DesirableKnowledge of electric vehicles and associated infrastructureSkills and CompetenciesEssential
- In-depth understanding of fleet management procedures and departmental policies
- Strong communicating and engaging skills, with the ability and desire to work closely with drivers and other key stakeholders to understand requirements and deliver user-friendly solutions.
- Strong analytical skills
- Ability to work alone and as part of a wider management team. A strong team player approach.
- Attention to detail, good organisational and interpersonal skills.
- Ability to embrace change and actively look for opportunities to enhance and improve work processes.
- Excellent customer service skills with a high level of urgency, creativity and versatility required.
DesirableManagement experience within the third sector If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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