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- Managing inventory of office and kitchen supplies, supporting the purchasing process and liaising with suppliers.
- Coordinate and support the maintenance of office facilities and equipment, including vehicles.
- Filing, greeting visitors and meeting/event administration.
- Supporting the coordination of meetings and business travel, including managing schedules and booking transportation.
- Ensuring smooth operation of office processes.
- Post collection and processing.
- Logistics support to other departments.
- Responsibility in supporting departments with their shipping requirements.
- Ad hoc errands.
- Vendor Management, including New Vendor Registration in System.
- Recording and processing of vendor invoices.
- Support processing of expenses on finance system.
- General purchasing administration including negotiation with suppliers where required and raising purchase orders.
- Supporting with Business Administration department projects and events.
- Providing cover and support when Business Administration colleagues are absent.
- Any other duties commensurate with the grade and level of the post.
- Updating the HR system with any changes.
- Recruitment administration for interviews and new starter paperwork.
- Collating information for payroll administration.
- Updating the Company SharePoint page.
- Function as Fire Warden and First Aider (training will be provided).
- Liaise with H&S Consultant to keep H&S compliance.
- Aligned to Honda values, who respects and works well with others interacting in a effective way.
- Skilled user of Microsoft Word, Excel, PowerPoint and Outlook.
- Highly motivated, accurate, works well under pressure and has a ‘can do’ approach.
- Excellent interpersonal, organisational, verbal, and written communication skills.
- The ability to learn new systems and processes.
- Flexibility and a willingness to learn and manage your own workload.
- Evidence of undertaking previous administration work and or work experience in an office environment.
