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Office Admin Assistant 12 month FTC

Parkside Office Professional
Posted 2 days ago, valid for 7 days
Location

Reading, Berkshire RG30 3HG

Salary

£24,000 - £28,800 per annum

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Contract type

Full Time

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

Sonic Summary

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  • Our client in Theale is looking for an Office Admin Assistant for a 12-month FTC role, offering a salary of £25,000 per year.
  • The role involves providing comprehensive administrative support to both the Theale and Milton Keynes offices, with occasional travel required.
  • Key responsibilities include managing office supplies, coordinating maintenance, supporting finance processes, and assisting with HR administration.
  • Candidates should have at least 1-2 years of experience in an administrative role and be skilled in Microsoft Office applications.
  • The ideal candidate should be highly motivated, possess excellent communication skills, and be able to work effectively under pressure.
Our well known client based in Theale is seeking an Office Admin Assistant ro support the team on a 12 month FTCRole:Working closely alongside the Business Administration Team, the role will provide all round administration support for the Theale and Milton Keynes office. The successful candidate would be based in the Theale office but must be able to travel occasionally to the Milton Keynes office. Main Responsibilities:Be first point of call with regards to knowledge about facilities and equipment at the Reading office and provide ad-hoc support to Milton Keynes Office (to racing team when needed). General office administration & maintenance
  • Managing inventory of office and kitchen supplies, supporting the purchasing process and liaising with suppliers.
  • Coordinate and support the maintenance of office facilities and equipment, including vehicles.
  • Filing, greeting visitors and meeting/event administration.
  • Supporting the coordination of meetings and business travel, including managing schedules and booking transportation.
  • Ensuring smooth operation of office processes. 
  • Post collection and processing.
  • Logistics support to other departments.
  • Responsibility in supporting departments with their shipping requirements.
  • Ad hoc errands.
 Supporting finance processes
  • Vendor Management, including New Vendor Registration in System.
  • Recording and processing of vendor invoices. 
  • Support processing of expenses on finance system.
  • General purchasing administration including negotiation with suppliers where required and raising purchase orders. 
 General IT support for Associates 
  • Supporting with Business Administration department projects and events.
  • Providing cover and support when Business Administration colleagues are absent.
  • Any other duties commensurate with the grade and level of the post.
 Human Resources Administration Support the HR Representative with general HR administration including: 
  • Updating the HR system with any changes.
  • Recruitment administration for interviews and new starter paperwork.
  • Collating information for payroll administration. 
  • Updating the Company SharePoint page.
 Health and Safety
  • Function as Fire Warden and First Aider (training will be provided).
  • Liaise with H&S Consultant to keep H&S compliance.
 Qualifications, skills and experience:Required
  • Aligned to Honda values, who respects and works well with others interacting in a effective way.
  • Skilled user of Microsoft Word, Excel, PowerPoint and Outlook.
  • Highly motivated, accurate, works well under pressure and has a ‘can do’ approach.
  • Excellent interpersonal, organisational, verbal, and written communication skills.
  • The ability to learn new systems and processes.
  • Flexibility and a willingness to learn and manage your own workload.
Desirable
  • Evidence of undertaking previous administration work and or work experience in an office environment. 

Apply now in a few quick clicks

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.