Office Administrator

Job Title: Office Administrator

Company: IN2 Consult

Location: Central Reading 

Reports To: Operations Director 

Position Overview:

IN2 Consult is seeking a highly organized and efficient Office Administrator to join our dynamic team. This position is ideal for an individual who thrives in a fast-paced environment, possesses excellent organizational skills, and is passionate about providing top-notch administrative support. The Office Administrator will play a key role in the day-to-day operations of the office, ensuring a smooth and productive work environment, as well as overseeing contractor care.

Key Responsibilities:

• Office Management: Oversee the day-to-day operations of the office, including managing office supplies, equipment and ensuring the workspace is well-maintained.

• Administrative Support: Provide comprehensive administrative support to senior leadership and team members; including scheduling meetings, managing calendars, and handling communications.

• Document Management: Prepare, organize, and maintain company files digitally, ensuring they are easily accessible when needed.

• Visitor Relations: Serve as the first point of contact for visitors, offering a professional and welcoming experience. 

• Communication: Manage incoming and outgoing communication (email and post). Relay messages and coordinate internal communications across departments.

• Event Coordination: Assist in organizing company events, meetings and holiday incentives; including travel arrangements and logistical support.

• Financial Administration: Assist with basic duties such as invoicing, tracking expenses, and maintaining events budgets.

• Health and Safety: Ensure that office health and safety policies are adhered to and assist with any compliance-related matters.

• Contractor Care Responsibilities

  • Onboarding Contractors: Manage the setup of new contractors, ensuring all documentation and contracts are in place for smooth onboarding.

• Liaison with Umbrella Companies: Act as the point of contact between IN2 Consult and umbrella companies, ensuring contractors are set up correctly and their payments processed without issues.

• Timesheet Management: Oversee the timesheet portal, ensuring contractors submit accurate timesheets in a timely manner. Verify and address any discrepancies or issues with timesheet submissions.

• Weekly Payment Process: Coordinate the weekly payment process for contractors, ensuring that payments are processed on time and in accordance with contractual agreements.

• Contractor Queries: Address and resolve any contractor-related inquiries, providing clear and professional communication on payment, documentation, and other administrative matters.

Qualifications:

• Excellent organizational and multitasking skills with strong attention to detail.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and GSuite 

• Ability to manage time effectively and work independently.

• Strong communication and interpersonal skills.

• Positive attitude with a proactive and solution-oriented mindset.

• Ability to handle confidential information with discretion.

• Prior experience in contractor care or liaising with umbrella companies is an advantage but not necessary 

Working Conditions:

• Full-time position, Monday to Friday 9-5:30pm (One day per week remote working) 

• Competitive salary and benefits package including the opportunity to join the sales team on a lunch club, private health insurance, extended lunch break, additional remote working once per month

• Opportunity for growth and advancement within the company