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Main Duties:
Answering phone calls within a timely manner – transferring and taking messages where necessary
Daily interaction with clients/subcontractors and staff
Responding to all callouts that come through from your clients via phone or email
Placing purchase orders with sub-contractors and suppliers
Collaborating with sub-contractors for all health and safety documentation
Scheduling engineering staff on a weekly basis
Producing documentation for invoicing on a weekly basis
General filing
Site set up – paper and electronic
Daily input of all works onto IBMS (inhouse) system
Administration assistance to Contracts Manager
Assisting the Contracts Manager in compiling monthly/quarterly contract reports
Ad-hoc administration duties
Daily update of clients’ database
Full training will be given on all of the above tasks and on-going support from the admin team
Hours 8.30 am to 5.00 pm + 8.00 am to 4.30 pm alternate weeks – 1 hour lunch break
37.5 Hours per week - 100% office based.
