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There is a current vacancy for a Facilities Administrator to join the Finance and Operations Team.
Background to the role
At Protak, we are growing rapidly and the efficiency of organisational processes is key to our success.
To help maintain and grow this standard, were seeking an experienced Facilities Administrator to oversee daily activities. The ideal candidate will have a sharp business mind and proven success in managing multiple departments for maximum productivity. This person will be highly skilled in office management, human resources, health and safety, and IT management, and be able to develop and maintain an environment of trust, diversity, and inclusion within the operations team.
You will be a member of the Operations and Finance Team reporting into the Head of Operations and Finance.
As this role is a hands-on role, it will be solely office based in Redhill, Surrey, UK
Mon to Thursday, 8am to 5pm. Friday 8am to 2.30pm
Purpose of the role
To support the growth of the Business by enabling greater internal procedures, increasing efficiency of existing processes to enhance the companys internal capacity; ensuring operational activities remain on time and all compliance is maintained and improved.
Responsibilities
- Support the business in line with the Operational Strategy
Work closely with cross functional teams to improve processes and ensure all activities are maintained in a timely and efficient manner
- Optimise supply chain processes and inventory management for both the office and raw materials
- Utility Management
- Responsible for Health & Safety support to ensure compliance across the company including equipment maintenance
- HR admin with support from our external HR agency, new staff onboarding, other requirements
- Maintaining Front of House (answering phones, front door, customer reception)
- Maintain IT systems with support from our external IT agency
- Record keeping
Skills and competencies
- Excellent attention to detail
- Excellent written and spoken English
- Strong IT skills, including database development
- Strong communication
- Collaborative and demonstrate teamworking both internally and externally
- Self-starter and be able to work independently
- Proven planning and organisational skills
- Graduate preferred
This means candidates should be ready to demonstrate:
- A focused approach with an ability to prioritise deadlines and manage a large number of projects simultaneously.
- Strong leadership skills with an ability to identify and resolve issues within the workplace to help achieve company goals.
- Being resilient, optimistic and open to change as the Protak business rapidly grows.
Preferred Experience and Qualifications
- 3 years minimum experience in an operations administrative role within a fast-paced environment.
