Accounts and Compliance Officer

Job Title: Accounts and Compliance Officer

Reports to: Directors

Hours: 8:30 - 5:00

Salary: Circa £35,000 (dependant on experience)

Overall purpose of the role

To effectively and pro-actively support the Directors and take responsibility for the accurate and efficient accounting and compliance activities of the business. The post holder must possess an eye for detail, have a professional manner, excellent interpersonal skills and be well organised.

Roles and Responsibilities

• Compliance
  • Submitting DBS’s
  • Ensuring candidate enroll on DBS update service within timescale
  • Ensure that all AWR information is received from Client where temps are employed - enter information on IQX
  • Track and update annually and changes to AWR - i.e Client annual salary review dates. Ensure information re holiday entitlement and if AWR rights are from day One.
  • Compliance forms to clients for temps prior to going into booking
  • Referencing of temps - meets Client expectations
  • Allergens/KID/ contracts etc for all temps in bookings
  • Terms of Business to Clients - correctly completed and in date
  • Checking candidates Right to Work; certificates; etc

• Payroll & Accounts
  • Ensure all temps are set up on e-timesheet portal
  • Updating HMRC tax Coding notices for employee & Temps
  • New Starter; Leavers; changes information on IQX for payroll
  • Holiday Pay/Payroll deductions and Bonuses
  • Submit payroll to payroll company weekly
  • Export CSV file from IQX to Sage with Sales ledger reports
  • Weekly payroll journalling on Sage
  • Using the IQX Accounts facility to submit invoices to clients
  • Deal with any Temp worker Payroll queries or Client invoice queries
  • Credit Control
  • Enter Supplier invoices onto IQX
  • Monthly petty cash, credit card and bank reconciliations
  • Preparation & Reconciliation on Monthly PAYE & Tax payments to HMRC
  • Monthly management reporting.

• Other duties as required by a team member of Jade Recruitment

Person Specification

• Self Starter - Ability to cope under pressure
• Previous accounts experience essential
• Ability to effectively communicate at all levels both in writing and verbally
• Keep Directors informed of any issues/concerns either with Accounts or Compliance
• Competent user of MS Office including Word, Outlook, Excel and CRM experience
• Experience of accounts up to trial balance
• Good knowledge of Sage accounts software
• Personable and Outgoing
• Thorough and an eye for detail
• Good Numerical & Literacy Skills