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We are seeking a highly organised and proactive Executive Assistant for a tech startup in Richmond. The ideal candidate will have previous experience supporting executive teams for a fast-paced or start-up organisation. You’ll be responsible for calendar management, meeting booking and other administrative tasks to support the MD and leadership team.
What you’ll be doing
- Managing executive calendars, scheduling meetings, coordinating travel arrangements and booking accommodation
- Managing the executive’s inbox, filtering emails, drafting responses, and ensuring important communications receive attention
- Booking travel arrangements, creating detailed itineraries, and handling adjustments when necessary
- Preparing and editing correspondence, reports, and presentations
- Preparing agendas, organising materials, and taking meeting minutes
- Organising and coordinating internal and external meetings, including logistics and materials
- Handling confidential information with discretion and professionalism
- Acting as a liaison between executives, clients, and external partners
- Assisting with special projects and initiatives as needed
- Ensuring executives are well-prepared for meetings and events, showing seamless preparation and communication
- Organising and maintaining files, records, and documents, both digital and physical, to ensure information is easily accessible
- Assisting in planning and coordinating executive-level events, including client meetings, board meetings, or team gatherings
What we are looking for
- Proven experience as an Executive Assistant or in a similar role (ideally within a startup)
- Exceptional skills in calendar management and event coordination
- Strong organisational and multitasking skills with an eye for detail
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to work in a rapidly growing organisation and manage multiple priorities
- Experience coordinating both virtual and in-person events
- Familiarity with CRM or scheduling software
