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You will plan and orchestrate work to ensure that Chairman/MD's priorities are met, organisational goals are achieved, and best professional practices are upheld along with maintaining internal processes that support the senior team worldwide.
To be successful in this role you will need to have proven experience in a similar role with 5-10 years experience working at a senior level
Key Tasks/Responsibilities:*Maintain professionalism and strict confidentiality with all materials.
*Manage professional and personal scheduling for Chairman and MD, including agendas, mail, email, phone calls, customer management, and other company logistics.
*Co-ordinate complex scheduling and calendar management, as well as content and flow of information to colleagues.
*Manage travel logistics and activities, including accommodations, transportation, and meals and associated expense documents etc.
*Provide administrative and office support, such as letters, dictation, note taking, spreadsheet creation, memos, invoices, statements and presentations etc. Maintenance of filing system and contacts database.
*Organise team communications and plan events, both internal and off-site.
*Answering and directing telephone calls, dealing with them as appropriate. Greeting head office visitors and customers.
*Responding to queries and requests on the Chairman and Managing Directors' behalf.
*Liaising with Customers, Teammates and others internally and externally as required. Management and oversight of Business projects as required by the Chairman and MD - producing timelines and reviews as needed.
*Reasonable additional tasks and responsibilities associated with the role
Skills and Behaviours
*Exceptional organisational and diary management skills
*High levels of flexibility and adaptability
*Flawless communication and presentation skills, both written and verbal
*Excellent telephone manner
*The ability to multitask and prioritise an everchanging workload
*The ability to work under pressure and reach deadlines
*Problem-solving and decision-making skills
*The ability to work autonomously
*The ability to determine which emails, reports, telephone calls etc need to be escalated.
*The ability to communicate with and present to senior management and colleagues
You MUST drive and hold a full UK Driving Licence, a DVLA check will be carried out
If you are interested and would like to find out more about the position, then please email Lucy at (url removed) for further information. Alternatively please apply with an up to date CV, preferably in word format.
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