Associate Coordinator

Associate Coordinator Romsey £28/£30k depending on experience

Are you seeking a meaningful role with a company that delivers innovative products and solutions that make a genuine difference in people's lives? We are looking for an Associate Coordinator to join the collaborative Client Services team. In this role, you will assist associates with diary management, event planning, and project coordination.

If you're eager to contribute to a forward-thinking business alongside a compassionate and dynamic team, this opportunity is tailor-made for you.

Key Responsibilities

• Provide diary management assistance, including international travel arrangements, visa applications, vaccination/testing adherence, itinerary preparation, and timely delivery of materials.
• Regularly review associate's schedules to ensure optimal resource allocation.
• Coordinate with clients to organise events and execute projects seamlessly.
• Conduct account management calls with associates to review pipeline data and define actionable plans.
• Support sales opportunities through proposal creation, call coordination, and query resolution.
• Collaborate with the team to distribute and manage delivery materials.
• Schedule coaching sessions and workshops.
• Participate in weekly pipeline review meetings.
• Assist with larger client project preparation and delivery.
• Submit monthly associate expense receipts, assign project codes, and address finance-related queries.
• Draft assignment contracts for associates before work commencement.
• Support finance data reconciliation and ensure accurate associate invoicing.
• Host and facilitate Associate engagement sessions.
• Provide ad-hoc off-site project support.
• Cover telephone and office rota duties as needed.

Skills and Competencies

• Ability to work effectively in a fast-paced environment, demonstrating flexibility, proactive problem-solving, and adaptability.
• Strong organisational, time-management, and prioritisation skills.
• Proven ability to independently manage workloads and meet deadlines.
• Quick learner with a commitment to continuous improvement.
• Confident in implementing best practice processes.
• Experience working with senior stakeholders.
• Commercially driven with excellent attention to detail.
• Strong written and verbal communication skills, including handling client data and engaging with diverse stakeholders.
• Capacity to build and maintain positive relationships, while managing tensions constructively.
• Responsive to last-minute changes and tight deadlines.
• Commitment to delivering an outstanding customer experience with a client-first approach.
• Enthusiasm for personal development and growth.

Experience and Qualifications

• Minimum of two years in a similar personal/executive assistant or project management role.
• Experience in project coordination and/or management.
• High proficiency in Microsoft Office Suite, including Outlook, Teams, Word, PowerPoint, Excel, Planner, and Forms.
• Strong IT skills and the ability to operate across multiple platforms.
• Educated to degree level or equivalent.

This is an exciting time to join this forward-thinking business as they are going through a period of growth. The company offer excellent benefits which include personal and professional development training. Well-being initiatives, competitive holiday allocation and a non-contractual bonus scheme to mention just a few. There may also be an opportunity for hybrid working after the probation period.

Please send your CV in the first instance.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.