Facilities Coordinator

Our Client has a requirement for a Facilities Coordinator, who will be required to work on a contract basis in London.

Role Purpose:

• Will report to the London Facilities Manager
• Will help and support the Facilities Manager in the day to day with wide and varied administration tasks. Also expected to undertake general office tasks/requirements.
• Will deputize for site admin as and when required.

Job Role Responsibilities:

• Requires excellent PC skills and knowledge of various software packages.
• Will be required to perform a variety of administrative/clerical support tasks.
• Will help with the compilation and production of reports and information on occasion from multiple sources.
• Must possess a good telephone manner as duty will involve answering and taking calls when required, from both internal sources and clients inclusive of general reception duties:
  • Answer telephone, screen, and direct calls
  • Take and relay messages
  • Provide information to callers
  • Visitor management
  • Deal with enquiries from the public and customers
  • Process couriers & post.
  • Control and distribute access passes
  • Maintains a thorough working knowledge of and adheres to organisation/project policies, regulations, and procedures
  • Respects confidentiality in discussing employees, clients, volunteers, and organisational matters.
  • Coordinate meetings and corporate events on request.
  • Maintain Facilities Helpdesk system (QFM): trakcing events and issue/close out of contractor job sheets
  • Office purchasing: liaise with suppliers, raise POs, handle invoice disputes / late payments, invoice coding and raising expenses as require

Experience / Skills / Knowledge / Qualifications:

Essential:

• Adept at Microsoft Office including Word, Excel, Outlook, and PowerPoint.
• Ability to work independently and be self-motivated.
• Sound knowledge of office administration.
• Smart dress code must be observed.
• Team player with a willingness to learn
• Good organisational skills & time management with attention to detail,
• Problem solver with a can-do attitude
• Experience in expense and invoice mangement
• Previous office administrative experience

Company information

At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates.

We actively recruit at all levels and this is a superb opportunity for [role] looking for new employment.

As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.