Dahlia is delighted to be partnering with this growing Energy business based near Sheffield to recruit for an office Manager.

The Role:

We are seeking a talented, experienced Office Manager to oversee the daily operations of the companies Sheffield office, ensuring that it runs smoothly and efficiently and support the Chief Executive Officer.

Responsibilities:

The Office Manager will be responsible for managing administrative tasks, coordinating schedules, assisting with HR and Finance activities and supporting the Chief Executive Officer. Some specific duties and responsibilities include:

Overseeing the daily operation of the office, ensuring a safe and secure working environment for staff and visitors

Managing office supplies and inventory, including ordering and restocking as needed

Coordinating and scheduling meetings, appointments, and travel arrangements for staff members

Scheduling and facilitating meetings, supplier, client and customer visits

Handling incoming and outgoing correspondence, including mail and phone calls

Supporting individual departments through operating the purchase and ordering process

Providing a welcoming and friendly reception service and receiving deliveries to the site

Maintaining office equipment and coordinating repairs or replacements as necessary

Developing and implementing policies and procedures, throughout the business, to improve efficiency and productivity

Managing end-to-end Recruitment process, including corresponding with recruitment agencies, corresponding with candidates and arranging interviews

Assisting with HR functions, such as onboarding, absence recording and employee relations

Assisting with Finance functions, such as invoice entry, budget management and expense processing

Assisting with IT functions, such as logging tickets to IT and maintenance of the company website

Qualifications and Capabilities

We seek an Office Manager with the following skills, abilities, and knowledge:

Strong work ethic with a drive to complete tasks with very high-quality standards

A good understanding of office management principles and best practices

Ability to work effectively in a diverse team of technicians, engineers and scientists but also to work independently

A good understanding of recruitment processes

Proficiency in using accounting software (Xero or Sage)

Strong organisational and multitasking skills, excellent communication and interpersonal skills, and the ability to work well under pressure

Proficiency in using software such as Microsoft Office Suite (Word, Excel, PowerPoint) is essential

Familiarity with calendar management tools, project management software (such as Trello), and virtual meeting platforms is also beneficial

Highest level of professionalism, integrity, and discretion

Flexible and adaptable to changing priorities and unexpected situations

Resilient, problem-solving, and proactive attitude

Experience working in an engineering or manufacturing environment would be beneficial

Education & Experience

Education: GCSE or equivalent.

Experience: Five years of previous experience as an office/administrative assistant, executive assistant or similar role.

Package

Competitive

Pension: Employers pension contributions of 5% to accompany a 3% employees contribution

Holiday: 25 days holiday plus UK bank holidays

Share option scheme

Full healthcare package