Facilities Manager

Job Description: Facilities Manager (12 Month Fixed Term Contract)

Location: Rugby, UK

Contract Type: 12 Month Fixed Term Contract

About the Role:

We are seeking a proactive and organised Facilities Manager to join our team on a 12-month fixed-term contract in Rugby. The successful candidate will be responsible for ensuring the efficient and effective operation of our clients facilities, maintaining compliance, and providing excellent service to our internal stakeholders. This role requires a hands-on approach and the ability to manage multiple tasks simultaneously.

Key Responsibilities:

• Schedule and manage PPM activities, ensuring all tasks are completed on time and to a high standard.
• Maintain accurate records of all PPM activities.
• Monitor and report on the effectiveness of PPM schedules.
• Receive and log reactive maintenance requests.
• Prioritise and allocate tasks to appropriate contractors or internal resources.
• Monitor progress and ensure timely completion of reactive tasks.
• Effectively close off reactive jobs, and maintain accurate records of work completed.
• Monitor contractor performance and ensure quality of work.
• Ensure all contractors adhere to health and safety regulations.
• Maintain accurate and up-to-date log books for all relevant equipment and systems.
• Ensure compliance with regulatory requirements for log book maintenance.
• Organize and store log books for easy retrieval.
• Raise and issue Purchase Orders (POs) for goods and services.
• Manage and track POs to ensure timely delivery and payment.
• Ensure compliance with health and safety regulations.
• Respond to and resolve facilities-related queries and issues.
• Provide regular updates and reports to management.

Essential Skills and Experience:

• Proven experience in a facilities management role.
• Strong understanding of PPM and reactive maintenance principles.
• Experience in managing external contractors and suppliers.
• Excellent organisational and time management skills.
• Ability to prioritise tasks and work under pressure.