Commercial Assistant

Are you a Commercial Assistant looking for a role where you can dive straight in and work closely with the Commercial Director? We are looking for a self-starter with experience in supporting a busy commercial function:

The main aim of this position is to provide commercial oversight for recruitment operations within the company.

Key Duties:

• Set up new jobs in the system upon receiving contract start-up forms.
• Update trades and rates in the system.
• Verify payroll exports to the ledger.
• Handle sales exports and postings.
• Generate manual invoices not produced by the payroll system.
• For assigned contracts:
  • Manage and administer contracts, including volume rebates and rate adjustments.
  • Collaborate with internal team to ensure timesheets, trades, rates, etc., are accurate, legible, signed appropriately, and align with the contract.
  • Prepare interim valuations (invoices/applications) and issue them to clients as per contract requirements.
  • Ensure payment applications match the internal ledger, identifying and resolving discrepancies.
  • Track the progress of payment applications, payment notices/certificates, and payment receipts, working closely with the credit controller.
  • Communicate with clients to ensure timely and accurate payments.
  • Identify and resolve variances between client and internal assessments.
  • Report relevant figures and issues.
  • Manage client-related commercial correspondence.
  • Attend project meetings as needed.
  • Advise project/operations teams on contractual administration issues.
  • Negotiate interim and final accounts with clients.
• Ensure the commercial function meets both client and internal expectations.
• Maintain compliance with applicable standards for processes and document control.
• Interface with key internal departments (e.g., Finance and Operations) and appropriate levels in client organizations.
• Ensure all correspondence and documentation are properly filed and accessible.
• Attend necessary internal and external meetings, including project review and client meetings.
• Identify areas for improvement to reduce risk and increase efficiency.
• Participate in business improvement initiatives as required.
• Provide backup for other commercial assistants when needed.
• Perform other tasks as requested by the Commercial Director, and/or finance team.

Work Environment:

• Full-time, office-based (Ruislip).

Required Knowledge, Skills, and Experience:

Knowledge:

• Relevant experience in commercial and finance roles.
• Ideally experience within Rail, Construction, or Infrastructure.
• Contract administration expertise.

Skills:

• Proficient in computer use, with advanced knowledge of relevant systems.
• Strong written and verbal communication skills.

If you are interested, please apply now to avoid missing out on this opportunity! Interviews being booked in straight away.