: I am recruiting for a dynamic, dedicated and proactive Executive Assistant to support the directors of a growing business in both their personal and business endeavours. The ideal candidate will be highly organised, possess excellent communication skills, and be able to handle a wide range of administrative and personal tasks with discretion and confidentiality.

Responsibilities:

Administrative Support:

Manage calendars, schedule meetings, and coordinate appointments for the directors.
Arrange travel accommodations, including flights, hotels, and transportation.
Prepare and organise documents, reports, and presentations as needed.
Handle incoming calls, emails, and correspondence, responding promptly and professionally. Filling of emails and key documents using One Drive.

Personal Assistance:

Assist with personal errands, such as, booking appointments, dealing with taxing cars, collating, and checking Credit card bills and invoices for various properties, insurance, visas, getting lunch etc
Coordinate personal events and gatherings if required.
Maintain confidentiality and discretion when handling personal matters

Business Support:

Assist with business-related tasks, including preparing agendas, minutes, and action items for meetings.
Conduct research on market rents, compile data, and assist with project management as required.
Liaise with the franchisor, property agents, suppliers, and stakeholders on behalf of the directors.
Meeting and greeting guests into the office and ensuring smooth running of the office facilities.

Organisation and Time Management:

Prioritise tasks and manage competing demands efficiently.
Keep track of deadlines, appointments, and important events to ensure timely completion of tasks.
Anticipate the needs of the directors and proactively address them.

Communication and Relationship Building:

Serve as a liaison between the directors and internal/external stakeholders.
Maintain professional and positive relationships with clients, colleagues, and vendors.
Communicate effectively and accurately on behalf of the directors, both verbally and in writing.

Qualifications:

Proven experience as a Personal Assistant or similar role, preferably in a fast-paced environment.
Excellent organisational skills and attention to detail.
Strong communication and interpersonal abilities.
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
Ability to handle sensitive information with confidentiality and discretion.
Flexibility and adaptability to changing priorities and situations.
Bachelor's degree preferred, but not required.