Office Finance Manager

Heyland Recruitment are working alongside this established business services organisation as they look to recruit a part time Office Finance Manager to join their head office team on the outskirts of Runcorn. This is a well-rounded role where you will be responsible for the day-to-day accounting of the business while overseeing elements of HR and office management, an excellent opportunity for somebody with experience of working in an SME business with a broad skill set to add value to a growing and successful organisation.

KEY TASKS
Finance / Bookkeeping

• Monitor sales, costs and report on key financial performance indicators.
  • Monthly P&L Report (Retrospective): track variances between actual and forecasted figures and provide recommendations for cost control.
  • Monthly P&L Report (Forecast)
  • Client Profitability Report
  • Client Reports: Team hours by project/brand/workflow.
• Analyse financial data as required by the CEO on an ad-hoc basis to provide insights on specific areas of the business.
• Collaborate with the CEO and other members of the SLT to develop annual budgets/forecasts and provide advice on how to improve the business.
• Maintain accurate financial records by checking and entering purchase invoices, expenses and payments into accounting software and databases.
• Check and verify expense claims (from the team) in line with company policies.
• Prepare Payment Runs.
• Raise sales invoices, process receipts against sales invoices and manage credit control.
• Carry out bank reconciliations to ensure all transactions are accounted for.
• Calculate month-end journals including accruals and prepayments.
• Prepare quarterly VAT Returns.
• Gather information for P11Ds.
• Maintain salary records for all staff members to ensure payroll is processed accurately by the external accountants, this includes:
  • Gathering information for new employees.
  • Gathering information for employees that leave the company.
• Gather information for the company's statutory accounts and review the draft accounts to make sure that all relevant financial information has been captured

HR and Office Management

• Assist with the onboarding of new employees.
• Keep personnel records up to date.
• Research, implement and manage employee benefits.
• Be the first point of contact for all queries relating to payroll and employee benefits.
• Support the CEO and department leads with recruitment and organisational structure.
• Review T&Cs and support the negotiation of agreements with third parties, examples include:
  • Rental agreement for company premises
  • Broadband, telephone and mobile telephone agreements
  • Business Insurance
• Assist the purchase of office equipment, repairs and manage allocation.
• Take inventory of office supplies and replenish as and when necessary.
• Organise team events.
• Holiday tracking.

Part Time Accounts Office Manager - (20 hours per week)

Runcorn

28-32,000pa FTE

JW/0383